Information and services website for entrepreneurs

Obtain type A or type B work permits for foreign nationals in Poland

You are an undertaking, you have a company in Poland and you want to employ a foreign national from outside the EU, the EEA or Switzerland? You must first obtain a type A or type B work permit for that person. Find out what the difference between these permits is and how to obtain them.

How to proceed

This procedure can be completed:

  • at an office
  • by post
  • electronically
Complete the procedure online

Complete and send an electronic application via the praca.gov.pl portal. You can sign it using a qualified signature or a Trusted Profile.

What you should know and who can use this service

If you are an undertaking, you have a company in Poland and you want to employ a foreign national from outside the EU, the EEA or Switzerland, you must first obtain a type A or type B work permit for that person.

The Member States of the European Union (EU) are: Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Latvia, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

The Member States of the European Economic Area (EEA) are: Norway, Iceland and Lichtenstein.

Who can obtain a type A or type B permit?

You should apply for a type A or type B work permit if the following cumulative conditions have been fulfilled:

  • the foreign national is a national of a country which is not a Member State of the European Union or the European Economic Area or a country other than the United Kingdom and Switzerland, and
  • the foreign national is not statutorily exempt from the obligation to have a work permit.

Who must apply for a type A or type B permit?

An employer who wishes to employ a foreign national must always apply for a type A or type B work permit.

Who can obtain a type A permit?

A type A permit is issued for a foreign national who works in Poland under a contract with an entity whose registered office, place of residence or branch, establishment or another form of organised business activity is located in Poland.

Who can obtain a type B permit?

A type B permit is issued for a foreign national who:

  • serves on the management board of a legal person entered into the register of entrepreneurs;
  • serves on the management board of a legal person that is a capital company in the process of formation;
  • manages the affairs of a limited partnership or a partnership limited by shares as a general partner or a proxy, if that person has carried out this function for over 6 months during a period of 12 consecutive months.

For how long are type A and type B permits issued?

Type A and type B work permits are always issued for a definite period of time.

  • Type A work permits are issued for a period no longer than 3 years.
  • Type B permits may be issued for 3 years, unless legal persons employ over 25 persons, in which case permits may be issued for a period no longer than 5 years.

Both types of permits may be extended. You must submit an application for extension of a permit not earlier than 90 and not later than 30 days before the expiry of the validity period of the permit.

Find out how to extend type A or type B permits.

Important! Provincial governors may reduce, in their regulations, the period for which type A or type B work permits are issued in the province concerned. Thus, the validity period of work permits may vary from province to province.

When you should complete this procedure

At any time. Please remember, however, that the procedure for issuing a work permit may last 1 month (30 days) and, in particularly complex cases, even 2 months. For this reason, you should submit the application suitably in advance.

Where you can complete this procedure

You can complete this procedure at:

  • Voivodship Offices

You must submit the application to:

  • the provincial governor having jurisdiction over your registered office or place of residence
  • the Governor of Mazowieckie Province, if the principal place of work cannot be specified due to the nature of work performed by the foreign national
To find out where to complete service enter
If you are not an entrepreneur, provide place of residence.

What to do step by step

  1. Submit an application for a type A or type B work permit

The easiest way is to submit the application via the praca.gov.pl portal:

  • select the ZC-WWZ application for a work permit for a foreign national in Poland tab,
  • complete the electronic application,
  • attach electronic copies (scans) of required documents,
  • sign the application using an electronic signature or a Trusted Profile.

The office will contact you if you need to correct formal deficiencies or submit the originals of the documents attached as scans, or to determine how to proceed further.


Please note! In  2020, the Mazowieckie Province Office in Warsaw launched an electronic procedure as part of which e-work permits are issued. Find out what annexes are required and how to submit them (only in the Polish language version).


You may also send the application by post. In this case, it will be useful to pay an additional fee for a confirmation of receipt: this document will serve as a confirmation that the application has been submitted. The office will contact you if you need to correct formal deficiencies or to determine how to proceed further.

If you decide to submit the application personally at an office, please remember that each provincial office may issue its own guidelines on how to submit applications. Therefore, you must check what rules are applicable at the provincial office at which you submit the application before going there: phone the office or go to its website.

Provincial offices most frequently use queuing systems for this purpose. They may take the following forms:

  • a ticket dispenser, which, at times specified by the office, issues tickets marking the order in which customers will be served. The dispenser issues tickets to as many customers as the office is able to serve on the given day. As persons who do not manage to register in the queuing system will not be served on the given day, you should not visit the office towards the end of its working day. You should usually take as many tickets as many applications you want to submit. Some offices restrict the number of applications that may be submitted by the same person on the same day,
  • an internet platform, the link to which can be found on the website of the provincial office. After creating a profile, you may book the date of visit to the office that suits you best for submitting the application from among available dates (date and time may be selected). On the fixed date, you should go to the office with the application and other necessary documents.

In what form to submit the documents

An application submitted in paper form must be accompanied by original documents or copies certified as true to the original by a notary or by an attorney who is a lawyer, legal adviser, patent attorney or tax adviser.

Exceptions are:

  • the foreign national’s travel document (all completed pages of a valid travel document of the foreign national to whom the application relates),
  • your identity card, which you must submit if you are a natural person (you will be requested to submit the original for inspection),
  • a tax return for income earned or losses sustained, which you must submit if you apply for a type B permit,

- whose copies must be attached.

An application submitted in electronic form must be accompanied by electronic copies (scans) of documents.

Please note!

  • Information from the district governor – if required – must always be submitted in the original. If you submitted the application by electronic means and attached a scan of the information at that stage, you will be later requested to submit the original (when the application is verified).
  • The office may request that the originals of documents whose copies you submitted in paper or electronic form be submitted for inspection.
  • Documents in a foreign language (except identity cards or travel documents) must be accompanied by a translation into Polish by a sworn translator.

If you wish to be represented by an attorney, then remember to enclose the power of attorney. If you appoint an attorney in proceedings for a type A or type B work permit, you will not be required to pay stamp duty for a power of attorney.

Documents

You can submit a document as:
Kopia, Oryginał
You can submit a document as:
Kopia
You can submit a document as:
Oryginał, Uwierzytelniona kopia
You can submit a document as:
Oryginał, Uwierzytelniona kopia
You can submit a document as:
Oryginał, Uwierzytelniona kopia
You can submit a document as:
Kopia
You can submit a document as:
Oryginał, Uwierzytelniona kopia
You can submit a document as:
Oryginał, Uwierzytelniona kopia

Time limit

At any time. Please remember, however, that the procedure for issuing a work permit may last 1 month (30 days) and, in particularly complex cases, even 2 months. For this reason, you should submit the application suitably in advance.

  1. The office will examine your documents

If your application contains formal deficiencies (e.g. you have made an error in the application or you have not attached necessary documents), then the office will request that you correct the errors or supplement the missing documents. You will have at least 7 days to do this. If you do not correct the errors within the specified deadline, your application will not be considered

Please remember that the office may also request that you provide explanations or clarify information held by the office during proceedings. You may also be requested to provide other documents or to give evidence about the circumstances referred to in the application.

  1. The provincial governor will issue a decision

A type A and type B work permit is issued in the form of an administrative decision, in three copies: one remains at the office and the other two are given to the employer. You must provide one copy to the foreign national. In the case of an e-permit issued by the Mazowieckie Province Office, the employer receives only a document in electronic form, while one copy in written form is intended for the foreign national.

When a work permit for a foreign national will be refused

The provincial governor will refuse to issue a work permit if:

  • you have provided incorrect data or false information in the application, used false documents, made a false statement or withheld information,
  • you do not meet the necessary conditions for obtaining the permit set out in the relevant act,
  • you have been convicted by a final judgment of illegal employment of a foreign national or, within 2 years of being convicted of illegal assignment of work to a foreign national, you have once again been convicted of the same act,
  • you have been convicted of a crime against the rights of persons engaged in gainful employment,
  • you have been convicted of document fraud in connection with proceedings for a work permit or you are an entity managed or controlled by such a person,
  • you have been convicted of human trafficking or you are an entity managed or controlled by such a person,
  • you have not fulfilled obligations related to proceedings for a work permit or to employment of a foreign national,
  • the personal data of the foreign national are included in a Polish list of undesirable foreign nationals,
  • the foreign national does not meet the requirements set out in information from the district governor on the employer’s inability to meet staffing requirements,
  • you apply for a permit for a foreign national who does not meet qualification requirements and other conditions if the foreign national is to pursue a regulated profession,
  • the foreign national has been penalised for acts for which a permit is refused in connection with proceedings for a work permit.

Important! The provincial governor may also refuse to issue the work permit if circumstances suggest that the application for the work permit has been submitted under false pretences and the foreign national will use the permit for a purpose other than the performance of work for the entity concerned or the entity assigning work to the foreign national does not meet the obligations related to business activity or assignment of work to other persons.

Documents

How much you will have to pay

  • PLN 50 – a fee for a permit if you assign work to the foreign national for up to 3 months.
  • PLN 100 – a fee for a permit if you assign work to the foreign national for more than 3 months.

The fee must be paid to the account of the provincial office to which you submit the application for a permit. The number of the account can be found on the office’s website.

How long you will have to wait

Your case will be settled within one month. This period may be extended to two months, subject to notification by the official.

How can you appeal

If the provincial governor has refused to issue the work permit, you may appeal against that decision. You must appeal to the Minister for Family, Labour and Social Policy through the provincial governor who has issued that decision. You must do this within 14 days from the date of receipt of the decision.

Good to know

Apart from type A and type B permits, you may also apply for:

  • A type C permit – applies to a foreign national who works in a foreign company and has been posted to Poland for more than 30 days in a calendar year
    to a branch or establishment of the foreign entity or an entity affiliated with the foreign employer.
  • A type D permit – applies to a foreign national who works for a foreign employer that does not have a branch, establishment or another form of organised business activity in Poland and has been posted to the territory Poland to perform services on a temporary and occasional basis (export services).
  • A type E permit – applies to a foreign national who works for a foreign employer and has been posted to Poland for more than 30 days during a period of 6 consecutive months for a purpose other than that specified in type B, C and D permits.
  • A type S permit (seasonal work) – if you wish to employ workers for several months to perform seasonal work, e.g. in agriculture or horticulture.

Information obligation

Please remember to notify in writing the provincial governor who has issued the work permit, within 7 days, of the following circumstances:

  • the foreign national has started work that is different in nature or in a position other than that specified in the work permit;
  • the registered office or place of residence, name or legal form of the entity assigning work to the foreign national has changed or the establishment or a part of it has been taken over by another employer;
  • the establishment or a part of it has been transferred to another employer;
  • the person representing the employer has changed;
  • the foreign national has not started working in the first 3 months of the validity period of the work permit;
  • the foreign national has stopped working for longer than 3 months;
  • the foreign national has finished working earlier than 3 months before the expiry of the validity period of the work permit;

When the provincial governor will revoke a work permit

The provincial governor will revoke a work permit if:

  • the circumstances or evidence relating to the decision has changed;
  • the basis for issuing the work permit is no longer valid;
  • the entity assigning work has not fulfilled obligations towards the foreign national related to obtaining the work permit;
  • the foreign national no longer meets the requirements for the pursuit of regulated professions or activities;
  • the foreign national has not started working in the first 3 months of the validity period of the work permit or has stopped working for longer than 3 months (however, the provincial governor will not revoke the permit in this case if they have been informed that the permit will be used in accordance with its intended purpose and why the foreigner has not started working or has stopped working);
  • they have been informed that the foreign national is included in a Polish list of undesirable foreign nationals;
  • the entity assigning work to the foreign national does not conduct business, agricultural or statutory activities, especially has suspended activities, has been removed from the relevant register or has gone into liquidation;
  • the employer has been penalised for a minor offence or criminal offence for which a work permit is refused.

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