The certificate shall confirm the data contained in the official register. Below you will find information on how you can obtain a certificate.
How to proceed
This procedure can be completed:
- at an office
- by post
What you should know and who can use this service
The procedure for certificates is of a simplified nature. Public administration bodies confirm facts or legal status resulting from their records, registers or other data in their possession. A certificate is an official confirmation that you will receive when:
- you apply for a certificate, and
- legal provisions ( acts, regulations) allow it, and
- you claim it for your legal interest.
When you submit an application, you must make your legal interest plausible. This means that you should try to left;/*T7486*/ your rights in such a way that the authority can verify them.
For example, in order to carry out your business, you must have a certificate. Means of verifying these facts may be documents that confirm that you are engaged in the described activity. Legislation must state that you need the certificate you are applying for in order to conduct your business.
If you want to receive a certificate in electronic form, write it in your application. The authority will issue it in the form of an electronic document with a qualified electronic signature.
When you should complete this procedure
At any time
Where you can complete this procedure
You can complete this procedure at:
- District Medical and Veterinary Chamber
- District Offices
- Customs Offices
- Marshal Offices
- city/town or commune (gmina) offices
- Voivodship Labour Offices
- Voivodship Offices
- Voivodship Police Headquarters
- Education Offices
- Inland Waterway Offices
- Voivodship Pharmaceutical Inspectorates
- Voivodship Inspectorates of Agricultural and Food Quality
- Voivodship Inspectorates of Plant Health and Seed Inspection
- District Chamber of Nurses and Midwives
- District Pharmaceutical Chambers
- Voivodship Inspectorates of Building Control
- District Inspectorates of Building Control
- District Sanitary-Epidemiological Stations
- District Sea Fisheries Inspectorates
- cities with poviat status
- Krajowy Ośrodek Wsparcia Rolnictwa
- Urząd Ochrony Danych Osobowych
- Główny Inspektorat Farmaceutyczny
- Główny Inspektorat Jakości Handlowej Artykułów Rolno-Spożywczych
- Główny Urząd Miar
- Główny Inspektorat Weterynarii
- Komenda Główna Policji
- Krajowa Izba Doradców Podatkowych
- Ministerstwo Finansów
- Ministerstwo Rozwoju, Pracy i Technologii
- Ministerstwo Infrastruktury
- Ministerstwo Rolnictwa i Rozwoju Wsi
- Ministerstwo Spraw Wewnętrznych i Administracji
- Ministerstwo Sprawiedliwości
- Ministerstwo Klimatu i Środowiska
- Ministerstwo Zdrowia
- Narodowy Bank Polski
- Państwowa Agencja Atomistyki
- Polski Klub Wyścigów Konnych
- Urząd Komunikacji Elektronicznej
- Urząd Lotnictwa Cywilnego
- Urząd Transportu Kolejowego
- Wyższy Urząd Górniczy
- Główny Inspektorat Transportu Drogowego
- Urząd Patentowy Rzeczypospolitej Polskiej
- Urząd Rejestracji Produktów Leczniczych, Wyrobów Medycznych i Produktów Biobójczych
- Urząd Dozoru Technicznego
- Centrum Organizacyjno-Koordynacyjne do Spraw Transplantacji "POLTRANSPLANT"
- Komisja Nadzoru Audytowego
- Generalna Dyrekcja Ochrony Środowiska
- Krajowa Izba Diagnostów Laboratoryjnych
- Urząd Komisji Nadzoru Finansowego
The authority competent to issue the certificate shall be the authority designated by law. Where the certificate is intended to certify facts or legal situation arising out of records, registers or other information in its possession, the competent authority shall be the authority in possession of such information
What to do step by step
Apply for issuance of the certificate
You can submit a document as:
We wniosku podaj:
- fakty lub stan faktyczny, które mają być urzędowo potwierdzone, oraz
- dlaczego ubiegasz się o to zaświadczenie;
- określić przepis, z którego wynika, że konieczne jest urzędowe potwierdzenie tych faktów lub stanu prawnego albo,
- uprawdopodobnić swój interes prawny.
You can submit a document as:
The authority will assess your application
The authority will check whether:
- you have defined precisely what fact or legal status is to be confirmed,
- you must have a certificate issued by the authority in order to carry out your activity.
If necessary, the authority may ask you to complete the application. You have at least 7 days to rectify any deficiencies. If you do not fill in the deficiencies, your application for a certificate will not be examined.
They can also carry out an investigation to determine what is to be confirmed in the certificate.
You will receive a certificate
The authority may not refuse to issue a certificate if it confirms the information contained in its register or records.
The authority may refuse to issue a certificate when:
- you are not entitled to the certificate - you have no legal interest in applying for it,
- is not able to verify whether it can issue you with a certificate - you have not confirmed your rights in such a way that it can be assessed,
- cannot determine its content on the basis of records or other data kept by it,
- legislation allows this,
- there is no law that requires official confirmation of facts or legal status.
You will receive a document as:
How much you will have to pay
There is no single, specific fee for issuing a certificate. The amount of the fee will depend on which specific certificate you are applying for. The amount of these fees is specified in the Act of 16 November 2006 on stamp duty and separate provisions.
How long you will have to wait
Your case will be resolved in 7 days
How can you appeal
If the authority refuses to issue you with a certificate, you can complain. The complaint is lodged with the competent appeals body via the authority that refused the certificate. You have 7 days to make a complaint. The time starts from the day when the decision was announced to you or from the day you received it.
The final decision on the certificate may be appealed to the administrative court.
Good to know
Can the authority demand a certificate from me?
An administrative authority may not require a certificate to prove the facts or legal position:
- known to the authority;
- which can be established by the authority on the basis of records, registers or other data in its possession;
- possible to establish on the basis of official documents presented by the interested party for inspection (identity card, registration card and other).
In other cases, the authority may request a certificate only if required by law and is obliged to indicate this provision. If a legal provision does not require a party to the proceedings to provide a certificate, the authority shall, at its request, collect from it a statement made under pain of liability for false statements.