AN ELECTRONIC COPY OF A DOCUMENT, INCLUDING A PRIVATE DOCUMENT

In accordance with Article 76a § 2 and 2a of the Code of Administrative Procedure, in the administrative procedure, you can use copy of a document, provided it has been certified as a true copy by a notary.  Second possibility is to certify a document as a true copy by a professional representative (the person who represents a party before an authority in the administrative proceedings, for the purposes of which a copy of the document has been made.

Professional representatives are solicitors, legal advisers, tax advisers and patent agents.

These rules relate also to the use of electronic copy of the document.  Thus they give a possibility to create electronic versions of private documents (other than those referred to in Article 220 § 3 of the Code of Administrative Procedure) and as a consequence, the electronic fulfilling of administrative procedures in which it was necessary to transfer to authority the private documents  - other than official (issued by the administration authority).

If a notary or a professional representative representing you in the procedure shall create an electronic copy of the document and provide it with a secure electronic signature or trusted profile, the authority will acknowledge such a copy of document (scanned, photo) as a legitimate document.  This rule  concerns all documents, not only those issued by the administration authority.

A scan of a paper true copy made by you and certified by a notary or a professional representative shall not be recognized as a true copy

The condition for the recognition of an electronic copy of a private document (e.g. a power of attorney) is that it must be made by a notary or a professional representative of the party.

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