How to find data of entrepreneurs in the register?

You have received an attractive offer of cooperation but would like to make sure that your prospective business partner is a registered and active entrepreneur?  If you have the basic data of the company ( name, NIP, REGON, KRS number) you can easily and quickly check online using the publicly available registers.  Please note that the registers in which you can find a given entity, will depend on the type of activity.  Thus:

  • sole tradership and members of civil-law companies can be found in in the Central Register and Information on Economic Activity,
  • commercial companies  (e.g. limited liability companies, registered partnerships) can be found in the National Court Register,
  • civil law partnerships (if you don't find the updated data in the CEIDG) can be found in the REGON register.

Search for a company in CEIDG

If you want to search for the entity in CEIDG, you can do this using the search tool. You do not have to enter all the data you of a given company – you can find an entrepreneur by typing his name, and surname, address or NIP number or REGON.  Remember that before clicking "Search" you should enter 4-digit code.

For example, if you enter only the name of the street and the city, in the search results all entrepreneurs registered on this street in a given city will be displayed. The quickest way to find an entrepreneur is to type his unique data such as NIP or REGON.

If you typed data correctly, the name of the company will appear in the list. Click on "view details" and you will see a page where you can find the details of the company. You can print these details by clicking the button at the bottom of the page (Print/Upload PDF)

What kind of data on the entrepreneur will I find in CEIDG?

In the entry of entrepreneur in CEIDG, you will find information such as:  date of commencement of activity, address, email (if not registered), status (active, suspended), the type of activity (PKD codes), data of attorneys-in-fact, or partnerships the  member of which is a given entrepreneur.

It may be the case that the entrepreneur, you are looking for had been removed from the register.  In this case, tick the box "include removed'.  However, it is not possible to search for data of entrepreneurs who ceased their activity before 1 July 2011 (the data are in possession of relevant offices of the towns and municipalities according to the place where the entrepreneur is domiciled).

If you are looking for data of civil partnership, you can find partners of a civil-law partnership through filling in the field "NIP of civil law partnership" provided that the members have existing entries for the data of that company.  Should the completion of this box produced no results, this means that in their entries information is missing. In such a situation, finding information relating to that company is possible only via the REGON register (information about this below)

Search for company in the National Court Register

If the company you want to find operates in the form of a company established under commercial law, you should look for information about it in the search engine of the National Court Register. You can search for operators after their NIP, REGON, KRS number, name of the town. Remember to tick the box "Entrepreneur" before the entry of the data, to search in the relevant register. Before clicking "search", enter also a unique code at the bottom of the page.

In the fields enter the data, which will reduce to a minimum the number of entities (such as e.g. NIP, KRS or REGON).  If there are more than 100 results, they will not be displayed.  For example, if you want to search for operator from Pułtusk and you do not know its name or other data (NIP or REGON), once the name of the town "Pułtusk" is entered in the appropriate box, in the search engine no results will be displayed, since more than 100 entrepreneurs  is registered in the National Court Register (KRS). You should provide more detailed data (e.g. name of the company).

What kind of data about entrepreneurs can I find in the search engine of KRS?

If you typed data correctly, the entity will appear in the list.  After clicking "display" in the column "Details" a page will appear where you can find basic information on the interested company (address, form of activity, identification numbers, date of entry/removal).  You will be able to see the history of entry.  If you need more detailed information on this page, you should click the button "Download printout' (at the bottom of the page).  In the pdf file, which you can save on your computer, you will find detailed information from the National Court Register, such as, inter alia, bodies representing the company and their composition, the data of members, the capital of the company, object of  activity, information on any insolvency proceedings, claims, changes in the National Court Register (KRS) or suspension.  Importantly, you can obtain the print-out from the National Court Register only in the case of companies currently held in the register (you cannot download report on the company removed from the register of the company)

REGON

Information on entrepreneurs can also be found in the search engine of the national register (REGON) kept by the Central Statistical Office(GUS). You can find the entity after its NIP, REGON, or KRS number and also address. In REGON you can find, among others, data of partnerships, which you could not find in CEIDG.

Certificates of entry

CEIDG

Please note that, according to the law, public authorities should not require from you information that they already have in their registers (this also applies to your entry in CEIDG). However, there may be cases where you will need certificate of entry of your company in CEIDG. You do not have to go to the office for document. A printout from the CEIDG website constitutes certificate of entry in CEIDG. To download the certificate you should find your entry in the CEIDG database of entrepreneurs, and then click on the icon on the right to display details of a selected entry. On the page with the details concerning the company click the button at the bottom of the page ‘Print/Download PDF". 

Important!  Printout from the CEIDG website is the document  which you can use when contacting other entrepreneurs, signature or stamp is not required.

KRS

If you need a certificate of entry in the National Court Register, you can print it using the search engine on the eMS website. How to do it?  Find your company (for example, by entering the National Court Register number), remember to tick the box "Entrepreneur" and enter the code shown in the image at the bottom of the page. After your company has been displayed, in the column "Details" click on "view details". You will see a page with basic data of the company. At the bottom of the page, click "Download printout" button. This printout is the certificate of entry in the National Court Register. Important!  Printout from the website of the National Court Register (eMS) is a document which you can use in  dealings with other entrepreneurs, valid without a signature or stamp. it is important that a printout from the National Court Register has information on the website (https://ems.ms.gov.pl/) and the identification of the printout. It does not require certified true copy (if, for example, you  take part in a public tender).

Additional information

You will find more information on the  counterparty in the article Checking  the counterparty.

Source of information about entrepreneurs are also other public registers.

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