What to pay attention to when purchasing a fiscal cash register

You are an entrepreneur selling goods or services to natural persons not engaged in economic activity or lump sum farmers?  Most probably you have to register transactions by means of a fiscal cash register. 

Think what kind of cash register to choose. A cash register should be in line with the nature and type of activity carried out.  Other important factors to consider are as follows:  installed printing mechanism (this is important because of running costs), what will be the average number of customers served per day and the average time for one customer. 

 

You should start to plan the purchase of cash register at least one month prior to the start of record of sales of products and services on cash register.  This will enable you to get to know the functions of cash register.  

 

Cash registers can be divided into two groups: 

1. Electronic Cash Register; 

2. Electronic Point Of Sale called the computer cash register.

 

ERC cash registers 

Portable cash registers — are small, light, have battery, paper roll stabilisation and are resistant to atmospheric conditions.  They are usually used in doorstep selling, at markets, street markets, parking facilities, small-scale trade and crafts and outdoor events.  They are user-friendly for doctors who move between offices or visit their patients and for taxi drivers (certain models have function of car cigarette socket). 

 

Single station cash registers - they are small and can be used in small spaces such as small shops, kiosks, in small catering establishments and points of sale.   Scale, computer and a barcode reader may be connected to them.  

 

Standard system cash registers - are cash registers to large retail establishments.  They may be combined with other cash registers.  They may also be connected to a computer, a payment terminal, chip card reader, barcode readers.  Transmission of data to the computer is in real-time. They have a computer with invoicing programme. 

 

POS cash registers

Computer cash register - they are state of the art cash registers, which combine a computer with fiscal printer. Magnetic card readers, barcode scanners, payment terminals, electronic scales, fiscal printers, etc. In most cases they are used by supermarkets (inventory management system is available).

When purchasing a cash register pay attention to the type of printer mechanism installed, whether it is a dot-matrix or thermal.  A dot-matrix mechanism is loud, slow but is cheap.   Thermal mechanism is silent, fast, but service is more expensive. Keep in mind that printed rolls of thermal paper must be stored under appropriate conditions, otherwise they can fade and will not be readable. The rolls from a fiscal cash register must be kept for 5 years — at that time the Tax Office can carry out control.  The term shall be counted from the end of the calendar year in which you make your sale.  For example, if the sales were made in January, in practice you must keep rolls for almost six years. 

 

As you choose and buy the cash register which suits you best, you need to  programme codes.  You can do this by yourself or obtain help from the service centre.  There are two ways of programming codes:  general codes for the given category of goods to which  the appropriate rate of VAT is assigned.  The detailed codes specify precisely the name of each of the goods, the selling price and the rate of VAT and sometimes also barcode and price.

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