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Are you a citizen of the European Union, Norway, Iceland, Liechtenstein or Switzerland? Do you practice a profession or run an activity which is regulated in Poland? In this case you do not have to apply for recognition of your qualifications. If you want to work temporarily and occasionally in your profession, it is enough that you submit a declaration of intention to provide a cross-border service in Poland. Check below how you can do this.

How to proceed

This procedure can be completed:

  • at an office
  • by post
  • electronically
Complete the procedure online Complete the service online, you will need a Trusted Profile or a qualified signature.

What you should know and who can use this service

Recognition of qualifications and provision of a cross-border service

A person who has obtained professional qualifications in his or her own country and wants to start working in a regulated profession in the host country (e.g. in Poland) needs official recognition by the country concerned. Recognition of professional qualifications consists in checking the level of education and qualifications which entitle the service provider to exercise the profession in the country in which it was obtained.

The provision of a cross-border service consists in temporary and occasional exercise of a profession or regulated activity in the host country.

Who has the right to submit a declaration

Anyone who in his or her own country from the EU and EFTA territory performs a regulated profession or activity in accordance with the regulations, has the right to provide services in the same scope in another EU country (e.g. in Poland).

Moreover, the right to provide services in their profession have also:

  • family members of Polish citizens or nationals of Member States of the European Union, Switzerland or Norway, Iceland, Liechtenstein;
  • third-country nationals with long-term resident status of the European Union;
  • foreigners with refugee status or subsidiary protection;
  • foreigners arriving in the territory of the Republic of Poland or staying in this territory for the purpose of reunification with their family members who are members of a foreigner's family residing on the territory of the Republic of Poland in connection with granting him/her refugee status or subsidiary protection;
  • third-country nationals who apply to be admitted to the territory of the Republic of Poland for highly qualified professions;
  • third-country nationals who have been admitted to the territory of the Republic of Poland for purposes other than work in accordance with European Union or national law, who have the right to work and who hold a residence permit in accordance with Council Regulation (EC) No 1030/2002 and a third-country national admitted to the territory of the Republic of Poland in order to perform work in accordance with European Union or national law;
  • third-country nationals holding a temporary residence permit for the purpose of carrying out scientific research.

Conditions for the provision of services

A cross-border service in a regulated profession or activity may be provided by a service provider who is professionally qualified to exercise a given profession or to access or exercise a given activity in the State of the service provider, if the profession or activity:

1) are regulated in the provider's State, or

2) are not regulated in the State of the provider and the service provider:

a) has pursued that profession or that activity in at least one Member State for at least one year during the previous 10 years, or

b) has completed regulated education and training which prepares him for the exercise of his profession in the country of the service provider (this may be supplemented, for example, by professional training, probationary period or professional practice which is in accordance with national legislation).

Note!

The description of the service has been prepared on the basis of basic legal acts, including the Act of 22 December 2015 on the principles of recognition of professional qualifications acquired in the Member States of the European Union. If you would like to know more, e.g. what additional documents you may need, please contact the office whose contact details can be found in the section "Where you can handle the matter".

When you should complete this procedure

Submit a declaration before you start providing the service for the first time in Poland and again in each year in which you will provide the service in Poland.

Where you can complete this procedure

Państwowa Agencja Atomistyki
Bonifraterska 17, 00-203 Warszawa

What to do step by step

  1. Submit a declaration of intention to provide a cross-border service in Poland

Documents

Download:
You can submit a document as:
Oryginał
Additional information

Oświadczenie zawiera:

- imię i nazwisko usługodawcy,

- dane adresowe,

- obywatelstwo

oraz informacje o:

- posiadanej polisie ubezpieczeniowej lub innych środkach indywidualnego albo zbiorowego ubezpieczenia w związku z wykonywaniem danego zawodu albo danej działalności, wymaganych na terytorium Rzeczypospolitej Polskiej.

You can submit a document as:
Kopia, Uwierzytelniona kopia
Additional information

Np. dowód osobisty lub paszport.

You can submit a document as:
Kopia, Oryginał, Uwierzytelniona kopia
Additional information

Zaświadczenie powinno być wydane nie później niż 3 miesiące przed datą jego złożenia.

You can submit a document as:
Kopia, Oryginał, Uwierzytelniona kopia
You can submit a document as:
Kopia, Oryginał, Uwierzytelniona kopia
You can submit a document as:
Kopia, Oryginał, Uwierzytelniona kopia
You can submit a document as:
Kopia, Oryginał, Uwierzytelniona kopia
How to obtain a document
Zaświadczenie z Krajowego Rejestru Karnego

Time limit

Submit a declaration before you start providing the service for the first time in Poland and again in each year in which you will provide the service in Poland.

  1. The office will check your documents

If your statement is correct, you will be notified that the authority has received your statement.

If the office finds deficiencies, it will ask you to rectify them within a specific period of time.

If the statement and attached documents were complete or properly completed, the office will assess them.

The office can check whether your services are temporary and occasional. It will check, for example, the length, frequency, regularity and continuity of your services.

Documents

You will receive a document as:
Oryginał
  1. You will receive a decision on the recognition of your qualifications or a decision not to recognise your qualifications.

If you intend to work in Poland for the first time in a profession related to public health or safety, the authority may initiate a procedure for the recognition of your qualifications. You will then receive a decision within one month on whether to recognise your qualifications or not to recognise your qualifications. This period may be extended by a maximum of two more months. The official will inform you of the reasons for the delay.

Lack of a decision within these deadlines means that you can start providing cross-border services in Poland.

Documents

  1. You may receive a decision that you must take an aptitude test.

If your qualifications are not sufficient to be recognised in Poland, you will be issued with a decision that you must take an aptitude test, which will equalize your qualifications.

If you pass this test, the authority will give you a decision on the recognition of your qualifications. However, if you fail the test, the authority will refuse to recognise your professional qualifications.

You will receive your decision within one month of the date of the authority's decision. A negative decision on the recognition of qualifications means that you cannot provide cross-border services in Poland.

Documents

How much you will have to pay

910 zł

You must pay for the procedure and the decision on the recognition of professional qualifications. The fee should be paid into the bank account of the competent authority.

How long you will have to wait

The office will immediately notify you that it has received your statement. You will receive a decision to recognise your qualifications or not to recognise your qualifications within one month. This period can be extended by up to two more months. You will be informed of the reason for the delay by an official. If it turns out that you have to take an aptitude test, you will receive a decision on whether to recognise your qualification within one month of the decision of the authority. If you do not receive any decision within the time limits specified above, you may start providing cross-border services in Poland.

How can you appeal

If you receive a negative decision, you have the right to apply for a re-examination of the case. You must file your application within 14 days of receiving the negative decision. After the application has been examined, a decision will be issued to revoke the contested decision in whole or in part, or to uphold the decision. If the decision is upheld, you can lodge a complaint against the decision with the competent Provincial Administrative Court through the authority that issued the decision.

If the decision on the recognition of qualifications to practise a regulated profession has been issued by a professional self-government body, the appeal shall be filed in accordance with the rules laid down in the detailed provisions applicable to the professional self-government in question.

Good to know

What title can you use?

In the course of providing a cross-border service, you may use the professional title or business title applicable in your country. The title is given in its original wording so as not to confuse it with the title in force in Poland. In the absence of such a title in your country, provide information about your professional qualifications and the name and registered office of the authorized institution (in its original wording).

Obtain a certificate that you are subject to social insurance in your country.

Obtain a social security certificate (form A1) from your  country's insurance institution competent for your address of residence. Show the obtained certificate to the Social Insurance Institution employee, e.g. during control activities.

Where to pay social security contributions

Pay social security contributions each time in the Member State where you pursue a 'significant economic activity'. You do not have to register your business with the Polish Social Insurance Institution (ZUS).

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