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Approval of an establishment under the supervision of a Veterinary Inspection

Do you want to open a slaughterhouse or meat processing establishment? Or do you want to run a business that processes milk, eggs or fishery products? If so, obtain approval of your establishment. Such approval is also necessary if you want to introduce products of animal origin not only to the Polish market, but also to the markets of the European Union and third countries. Below you will find information on how to do that.

How to proceed

This procedure can be completed:

  • at an office
  • by post
  • electronically

What you should know and who can use this service

You must first obtain approval (also conditional) from a district veterinarian if you want to run:

  • the slaughter of domesticated ungulates, poultry, lagomorphs and farmed game;
  • cutting and processing of meat, including mincing and mechanical separation, production of raw meat products, production of edible fats and greaves, processed stomachs, bladders and intestines;
  • handling and processing of game meat;
  • milk collection and processing points;
  • packing and processing eggs;
  • processing of fishery products (fish, molluscs, crustaceans, etc.);
  • factory vessel, cold store vessel, freezer vessel;
  • cold storage or repackaging of products of animal origin;
  • production of live bivalve molluscs;
  • production of gelatine and collagen;
  • processing of frogs' legs and snails;
  • the production of composite foods consisting of both non-animal foodstuffs and unprocessed products of animal origin;
  • production of highly refined chondroitin sulphate, hyaluronic acid, other products from hydrolysed cartilage, chitosan, glucosamine, rennet, isinglass and amino acids.

Before you start operating- before you obtain a permit for the construction of an establishment, obtain approval for the technological design of the plant.

Note: you do not need approval of a technology design if you have a cold store, freezer vessel, freezer vessel or factory vessel.

When you should complete this procedure

Submit an application for approval of the establishment at least 30 days before the date of commencement of the planned business activity.

Where you can complete this procedure

You can complete this procedure at:

  • District Veterinary Inspectorates
To find out where to complete service enter

What to do step by step

  1. Submit an application for approval of the establishment

Documents

Time limit

Submit an application for approval of the establishment at least 30 days before the date of commencement of the planned business activity.

  1. The authority will examine the formal regularity of your application

The authority will check if your application is correct and includes all the required documents.

If your application contains formal irregularities (e.g. you have made an error in the application or you have not attached the required documents), then the authority will ask you to correct the errors. You have at least 7 days from receipt of the request to make corrections. If you do not correct the errors within the deadline specified by the authority, your case will not be handled.

  1. The authority will inspect and approve your establishment

If the inspection shows that your establishment meets all the requirements of food law (in case of slaughterhouses additionally animal welfare requirements), the authority will issue a decision approving the establishment and assign an approval number to the establishment. In addition, your establishment will be registered in the district veterinarian's register.

Remember that your establishment should not only meet the requirements of food law. Develop and implement corporate governance procedures (e. g. GHP, GMP and HACCP). Only then will your establishment be approved.
However, if the control turns out to be unsuccessful for you, the office will decide on:

  • refusal to approve establishment - if there are serious deficiencies, where your establishment does not meet the infrastructure and equipment requirements;
  • conditional approval of the establishment for 3 months - if there are small imperfections, but the establishment meets all requirements for infrastructure and equipment. In addition, corporate governance procedures are being developed or already implemented in the company. In addition, the office will give your establishment a veterinary number and enter it in the district veterinarian's register.

After this time, reapply for approval. If, during a new inspection that takes place within 3 months, it turns out that:

  • your establishment meets the requirements, you will receive an approval decision (unconditional);
  • although the deficiencies have been rectified, your establishment still does not meet all the requirements, the authority will issue a decision to extend your conditional approval for the next 3 months. After this time, resubmit an application for approval of the establishment. Please note, however, that the total duration of conditional approval may not exceed 6 months.

If a subsequent inspection reveals that your establishment meets all the relevant requirements, you will receive an approval decision (unconditional).

However, if your establishment still does not meet the requirements, you will receive a decision refusing to approve your establishment. In addition, the district veterinarian will remove you from the register.

Documents

Time limit

The authority will inspect your establishment within 30 days of receiving your application.

How much you will have to pay

10 zł

The authority charges a stamp duty of PLN 10 for issuing a decision on approval of the establishment and assigning a veterinary identification number.

How long you will have to wait

Your case will be settled within one month. This period may be extended to two months, subject to notification by the official.

How can you appeal

If you are not satisfied with the decision you received, you can file an appeal. Submit your appeal to the provincial veterinarian via the district veterinarian who issued you with the decision. You must do this within 14 days from the date of receipt of the decision.
Remember also that you may choose not to appeal against the decision and pass this information on to the district veterinarian who issued the decision. If all the parties to the proceedings do this, the decision will faster become final and binding

Good to know

The office must be notified of changes

You are responsible for ensuring that the authority has up-to-date information about your establishment. Therefore, inform the authority of any change in activity and of any suspension of activity and closure of an existing establishment within 7 days of such change.

Fines for infringements

If you produce food in an establishment without approval or conditional approval, the district veterinarian may impose the following fines on you:

  • from PLN 1 000 to PLN 10 000 – if the infringement lasts up to 30 days,
  • between PLN 10 000 and PLN 33 000 – if the infringement lasts more than 30 days up to 6 months,
  • between PLN 33 000 and PLN 66 000 – if the infringement lasts more than 6 months.

If you sell products from an establishment without approval or conditional approval, the district veterinarian can fine you from PLN 1 000 to PLN 20 000.

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