Notify of first-time marketing of a food product in Poland If you are introducing or intend to place on the Polish market dietary supplements, special purpose foodstuffs or foods enriched with vitamins and minerals for the first time, you must notify the General Sanitary Inspectorate (GIS). Below you will learn how to do this. How to proceed This procedure can be completed: electronically Complete the procedure online Create an account in the system and submit the application electronically. What you should know and who can use this service You intend to import dietary supplements, fortified foods or special purposes foods into Poland - remember that they must comply with the requirements of food law regulations for foodstuffs. The foodstuffs that you must report to the GIS are food supplements; foods enriched with vitamins, minerals or other substances; infant formula; dietary foods for special medical purposes. The GIS treats these foodstuffs as food. When notifying that you intend to place them on the market, you do not need to provide e. g. test results on the efficacy of a particular product. On the GIS website you will find detailed information about the requirements for: dietary supplements, fortified foods, foods for special purposes. Who may file the notification Polish entrepreneurs, foreign entrepreneurs: based in EU countries (no need to have a branch office in Poland); established in third countries (must have at least one branch in an EU country). Remember Before you start placing foodstuffs on the market, at least 14 days prior to the start of your planned activity, an application for entry in the register of establishments or for approval of the establishment and entry in the register of establishments subject to Sanitary checks. When you should complete this procedure Before the planned date of first introduction of the foodstuff. Where you can complete this procedure GŁÓWNY INSPEKTORAT SANITARNY ul. Targowa 65, 03-729 Warszawa What to do step by step Notification of the intention to introduce a foodstuff into Poland for the first time Submit the notification electronically to the General Sanitary Inspector. In order to access the electronic notification form, you must first set up an individual account on the GIS website. If you have an electronic signature or Trusted Profile, after completing the form, save the document on your hard drive in pdf format and sign it electronically. A signed document should be attached to the system again. If you do not have an electronic signature or Trusted Profile, print out the notification generated by the system in pdf format, sign it legibly and file it with a set of documents at the headquarters of the Chief Sanitary Inspectorate in Warsaw. If the GIS has no objections to your notification, it will send you a letter that it has taken note of your notification. What if GIS has doubts about the notified product? Upon receipt of the notification, the Chief Sanitary Inspectorate may carry out an investigation into whether the food product you have notified falls within the category of food supplement, fortified food or special purpose food complies with the requirements of food law. GIS will inform you of the opening of an investigation. The GIS may also request additional opinions from you (e. g. a Polish or EU scientific unit, the Office for Registration of Medicinal Products, Medical Devices and Biocidal Products or the Dietary Supplements Team within the framework of the Sanitary and Epidemiological Council). Documents 1. Notification of the placing on the market or intention to place a food product for the first time Download: Wzór powiadomienia o wprowadzeniu lub zamiarze wprowadzenia produktu spożywczego po raz pierwszy do obrotu DOCX Wzór powiadomienia o wprowadzeniu lub zamiarze wprowadzenia produktu spożywczego po raz pierwszy do obrotu PDF You can submit a document as: Oryginał 2. Notification or authorisation regarding a foodstuff submitted or obtained in another Member State of the European Union You can submit a document as: Kopia 3. Template of marking in Polish You can submit a document as: Kopia 4. Power of attorney for administrative matters Download: Pełnomocnictwo DOCX Pełnomocnictwo PDF You can submit a document as: Oryginał 5. Proof of payment of the fee for the power of attorney You can submit a document as: Oryginał, Uwierzytelniona kopia Time limit Before the planned date of first introduction of the foodstuff. How much you will have to pay The service is free of charge How long you will have to wait At the moment of notification, you can at your own risk put the product on the market as notified to GIS. The date of notification is the date of receipt by GIS of a notification signed by qualified electronic signature or by hand signature. If the official has any doubts, he will call you to give explanations. Good to know Check on the GIS website which products have already been reported. Was this page useful? × Your opinion is important Send Legal basis Act of 25 August 2006 on the safety of food and nutrition Regulation of the Minister of Health of 23 March 2011 on the model form for notification of products placed for the first time on the market in the Republic of Poland, the register of products covered by the notification and the list of national scientific units competent to issue opinions.