Inform the district employment office about the reasons for collective redundancies

Collective redundancies is a situation where a large number of employees are dismissed by a company at the same time. Remember that if you are planning collective redundancies, you must notify the district (poviat) employment office of the reasons for those redundancies. Read below to learn how to prepare such notification.

How to proceed

What you should know and who can use this service

What are collective redundancies?

Collective redundancies are situations when the following conditions are met:

• your company employs at least 20 people;
• the reasons for redundancies are the reasons on your part and not on the part of employees (e.g. liquidation of a workplace, bankruptcy of a company);
• within 30 days you are planning to dismiss at least:
  • 10 employees (when your company has fewer than 100 employees),
  • 10% employees (when your company employs from 100 to 300 employees),
  • 30 employees (when your company 300 or more employees).

Any employees who are made redundant at your initiative by mutual agreement of the parties should be also included in these limits, if such situations concern at least 5 people.

Duties of the employer

If the redundancies you are planning to make meet the conditions for collective redundancies, you must:

• inform the district employment office of the reasons for the redundancies;
• consult the trade unions at your company on this matter and if you do not have trade unions at your company - with the elected employee representatives;
• sign an agreement with the trade unions at your company and if you do not have trade unions at your company - with the elected employee representatives;

The agreement should establish the rules for matters related to employees to be made redundant.

• inform the district employment office about signing the agreement. The copy of the agreement is also provided to the trade unions or employee representatives at your company.

Read how to notify about the agreement on collective redundancies signed with trade unions.

When you should complete this procedure

At any time

Where you can complete this procedure

You can complete this procedure at:

• District Labour Offices

What to do step by step

1. Submit written information on the reasons for collective redundancies.

You are required to inform the district employment office of your intention to make collective redundancies and of the reasons for them. You need to inform the office of the arrangements for collective redundancies, including:

• the reasons for redundancies,
• the number of employees and the occupational groups to which they belong,
• occupational groups of workers who are targeted for dismissal,
• the period during which the redundancy will take effect,
• proposed criteria for the selection of workers for dismissal,
• the order in which redundancies will be made,
• proposals for resolving dismissal-related employment cases.

Documents

2. The authority will accept your information on the reasons for collective redundancies

Do not wait for an official reply from the office on this matter as the office does not issue any such replies.

How much you will have to pay

The service is free of charge

How long you will have to wait

How can you appeal

The office only accepts your information so you cannot appeal against it.

Good to know

Dismissal of a larger number of employees from your company may impose additional obligations on you. For example, if you want to lay off at least 50 employees within a period of 3 months, then you have to agree with the district emplyment office on the scope and forms of assistance for the dismissed workers, including any disabled workers, in particular regarding job placement, vocational guidance and trainings.