Notification of changes in data in the declaration on the posting of a worker to the territory of Poland

If the information contained in the declaration on the posting of a worker to the territory of Poland changes in any way during the posting, then, as the employer posting the worker, you are required to notify the National Labour Inspectorate accordingly. To do this, submit a notification of changes in the data in the declaration on posting.

How to proceed

What you should know and who can use this service

As a foreign employer temporarily posting a worker to Poland, you are required to notify the National Labour Inspectorate of any changes in the data contained in the declaration on the posting of the worker to the territory of Poland. The following data may be changed, in particular:

• the name of the employer posting the worker,
• the registered office (address) and the company telephone number and email address; and the place of residence (address) and the company telephone number and email address for an employer who is a natural person,
• the Tax Identification Number NIP or the identification number assigned in the Member State of establishment for tax or insurance purposes,
• the details of the person designated as responsible for contacts with the National Labour Inspectorate (or if you are an employer from a non-EU country, the details of the person acting on your behalf and authorised to represent you before the National Labour Inspectorate), covering that person’s full name, the address of the place of stay, and the company telephone number and email address,
• the place were documents on the posted workers are kept,
• the details of the workers posted to Poland,
• the place where the workers work in the territory of Poland,
• the end date of the posting period earlier than previously indicated in the declaration.

If a worker has been hired out to a user undertaking in Poland by a temporary employment undertaking or placement agency, the agency is required to provide information on changes in that user undertaking’s details if the temporary agency worker is hired out to another user undertaking in Poland.

Foreign employment undertakings or placement agencies are also required to submit notifications of changes in data. This obligation arises if such an agency hired out a worker to a user undertaking in the same or different Member State and the user undertaking hired that person to Poland, as a result of   which the foreign agency was required to submit the declaration on the posting of the worker to the territory of Poland, and then the information contained in this declaration has changed in some way (e.g. the place where such a worker works in Poland has changed).

When you should complete this procedure

The notification of changes in the data should be submitted within 7 working days from the date of the changes.

Where you can complete this procedure

PAŃSTWOWA INSPEKCJA PRACY GŁÓWNY INSPEKTORAT PRACY ul. Barska 28/30, 02-315 Warszawa

What to do step by step

1. Submit the notification of changes in data in the declaration on the posting of a worker

The easiest way is to submit the notification of changes in data in the declaration by electronic means: select the ‘Send online’ button to do this. Please remember that you do not need to print, sign by hand or scan notification forms. It is enough to complete the form on a computer and confirm it by a qualified signature or a Trusted Profile.

Please note! Do not send the notification by email, as the National Labour Inspectorate will not accept it in this form.

You may also submit the notification of changes in data in the declaration in paper form. Use the model forms made available on the website in question for this purpose.

The notification in paper form may be:

• sent by post, with acknowledgment of receipt (this document will constitute confirmation of submission of the declaration)
• submitted in person at the Chief Labour Inspectorate in Warsaw
• submitted by a proxy at the Chief Labour Inspectorate in Warsaw

The declaration may be submitted in Polish or in English.

You will not receive any acknowledgement of receipt from the office, as it does not issue such acknowledgements.

Documents

Time limit

The notification of changes in the data should be submitted within 7 working days from the date of the changes.

How much you will have to pay

The service is free of charge

How long you will have to wait

Good to know

If you do not notify the National Labour Inspectorate of changes in the data in the declaration on the posting of a worker to the territory of Poland within 7 working days, then you will be liable to a fine of PLN 1 000 to PLN 30 000.