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Physiotherapist - cross-border pursuit of occupation in Poland

Are you a foreigner - a citizen of the EU, Norway, Iceland, Iceland, Switzerland or Liechtenstein - and you would like to temporarily provide cross-border services in Poland as a physiotherapist? You must first submit a statement of your intention to provide a cross-border service and, in some cases, also obtain recognition of your qualifications. How to do this you can find out below.

How to proceed

This procedure can be completed:

  • at an office
  • by post
  • electronically
Complete the procedure online

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What you should know and who can use this service

Service providers - citizens of Member States of the European Union, Member States of the European Free Trade Association (EFTA) - parties to the Agreement on the European Economic Area and entrepreneurs conducting business activity in a country, party to an agreement with the European Union and its Member States regulating the freedom of provision of services, who exercise the profession of physiotherapists in one of the above mentioned States, in accordance with provisions of that State, are authorized to provide services in the territory of another Member State (in this case the Republic of Poland) in the field of the same profession.

When you should complete this procedure

Before commencing the provision of services in the territory of the Republic of Poland for the first time and again each year in which the service provider intends to provide a cross-border service.

Where you can complete this procedure

KRAJOWA IZBA FIZJOTERAPEUTÓW W WARSZAWIE pl. Stanisława Małachowskiego 2, 00-066 Warszawa

What to do step by step

  1. Submitting a declaration on the intention of providing trans-border services in the territory of the Republic of Poland

Before the provision of cross-border services for the first time in the territory of the Republic of Poland, the service provider submits a written declaration to the Chamber of Physiotherapist on the intention of providing a particular cross-border service. The statement contains information about the insurance policy held or other means of personal or collective insurance related to the exercise of the profession of physiotherapist, applicable in the territory of the Republic of Poland. The declaration should be submitted anew each year in which he intends to provide a cross-border service on the territory of the Republic of Poland.

The service provider's declaration may be delivered personally, by another person, by post or electronic means of communication.

Additionally,  in the case of provision of services for the first time on the territory of the Republic of Poland and in the case of a significant change in the situation confirmed by documents, the National Chamber of Physiotherapists shall require attaching the following documents to the statement (pursuant to Article 33(4) and (5) of the Act of 22 December 2015 on Principles of Recognition of Professional Qualifications Acquired in the Member States of the European Union):    

  • document confirming citizenship of the service provider;
  • a certificate confirming, that the service provider is legally exercising the particular profession in the Member State of its establishment and is not subject to a prohibition (even temporary) to practice the profession or conduct of activity;
  • documents certifying professional qualifications;
  • a document confirming the exercise of a particular regulated profession by the service provider during at least one year in the period of the previous ten years or regulated education. In case of a profession, which is not regulated in the country of establishment of the service provider;
  • certificate on the lack of criminal record;
  • a statement confirming the knowledge of the Polish language to the extent necessary for the regulated profession - in the case of professions affecting patients' safety.

Conditions of service provision:

A cross-border service in a regulated profession may be provided by a service provider who is professionally qualified to exercise that profession in the service provider's country if the profession:

1) is regulated in the country of the provider, or

2) is not regulated in the country of the provider and the provider:

a) has pursued that profession in one or more Member States for at least one year during the previous ten years, or

b) has completed regulated education and training.

Documents

Time limit

Before commencing the provision of services in the territory of the Republic of Poland for the first time and again each year in which the service provider intends to provide a cross-border service.

  1. Formal and substantive verification of the submitted documents

The National Chamber of Physiotherapists shall notify the service provider without delay of the receipt of the declaration and documents. In case of failure to complete the required documents, the National Chamber of Physiotherapists shall call upon the service provider to complete them within the time limit specified in the request.

The National Chamber of Physiotherapists shall attempt to establish the missing information by administrative cooperation with the competent authority of the State of the service provider or, where the profession is not regulated in the State of the service provider, with a support centre in the State of the service provider.

If the applicant fills in the documents in incomplete form or if the submitted documents contain inaccurate entries, the National Chamber of Physiotherapists shall again call for their completion or clarification.

The National Chamber of Physiotherapists may ask the competent authorities of a Member State to provide information demonstrating that the physiotherapist is lawfully and properly engaged in the profession and that no disciplinary or criminal sanctions have been imposed on him or her.

If the declaration of intent to provide cross-border services and the submitted documents were complete or have been amended, the National Chamber of Physiotherapists assesses them. It shall be evaluated:

  • the subject of provided service,
  • the period of the provided service,
  • the frequency of provision of the service in Poland,
  • regularity of provision of the service,
  • continuity of the provided service.

In case of a properly submitted set of documents and a positive substantive verification, the applicant may commence cross border services in the territory of the Republic of Poland in the field of the profession of physiotherapist.

Documents

You will receive a document as:
Oryginał
  1. Issuing a decision on recognition of qualifications or a decision on withdrawal from recognition of professional qualifications of the service provider

In case of the profession of physiotherapist, National Chamber of Physiotherapists when necessary, may initiate proceedings on recognition of qualifications, if the service provider intends to provide a particular service in the territory of the Republic of Poland for the first time. The National Chamber of Physiotherapists, within one month from the date of receiving the declaration together with the attached documents, issues a decision on recognition of qualifications or issues a decision on withdrawal from recognition of professional qualifications of the service provider. In case the issuance of a decision is not possible within one month from the date of receipt of the declaration, the National Chamber of Physiotherapists shall inform the service provider in that term on reasons of the delay and on the expected term of issuing the decision. The decision is issued not later than within two months from the date of receiving the documents by the National Chamber of Physiotherapists, mentioned in Article 33(4) of the Act of December 22, 2015 on Principles of Recognition of Professional Qualifications Acquired in the Member States of the European Union.   

A lack of decision of the National Chamber of Physiotherapists  in the above mentioned terms means that the service provider may commence provision of cross-border services in the territory of the Republic of Poland.

1. In case there are significant differences between professional qualifications of the service provider and training or education required in the Republic of Poland, which have impact on public safety or health, and the knowledge, skills or competences acquired in the course of professional experience or through proven learning outcomes or confirmed learning outcomes cannot compensate for them, the National Chamber of Physiotherapists shall oblige the provider to take an aptitude test and shall, within one month of the imposition of that obligation, issue a decision on the recognition of qualifications.

National Chamber of Physiotherapists within 3 days from the date of receiving the declaration, forwards to the Director of the Center for Examinations in Medicine the following information:

1) the list of persons, who shall attend the aptitude exam in the indicated term within a particular regulated profession;

2) information on the scope of aptitude test;

3) the training program in the regulated medical profession applicable in the Republic of Poland.

The aptitude test is developed by the Center for Examinations in Medicine individually for each person examined and is conducted by the State Examination Committee within 3 weeks from the date of submitting the declaration.

Aptitude test - process:

The Director of the Center for Examinations in Medicine informs the examinee on the fee amount and provides the bank account number of the Center for Examinations in Medicine to which the fee should be paid. In case of persons intending to provide cross border services, the fee is paid within 3 days from the date of receiving the notification. The aptitude test is carried out within 3 weeks from the date of submitting the declaration. The aptitude test consists of a theoretical exam or a practical exam, or a theoretical and practical exam. The theoretical exam is carried out in oral form or in the form of a test. The form of the aptitude test is decided upon by the Director of the Center for Examinations in Medicine after consulting the Chairman of the Committee. The Director of the Center for Examinations in Medicine informs the examinee on the place and form of the aptitude test at least 3 days before the designated date of the aptitude test.

If the theoretical part of the aptitude test is carried out in the form of a test, it consists of at least 20 and not more than 50 questions. The test is considered completed and passed when the examinee obtains at least 60% of the maximum number of available points.

In case of conducting the theoretical exam in oral form, it includes between three and four examination questions. Each answer is evaluated separately by each member of the Committee or the examination team. The answer may be evaluated negatively if such evaluation is determined by at least half of the members of the Committee or the examination team. Obtaining a negative evaluation of any of the answers provided by the examinee results in failing the oral examination.

The practical part of the aptitude test consists of one to three tasks involving demonstration of chosen operations relevant for a physiotherapist or performing other tasks confirming possession of practical skills necessary to perform the profession of physiotherapist in the Republic of Poland.

The aptitude test shall be considered submitted with a positive result if the examinee obtains positive evaluation of each part constituting the aptitude test.

The applicant, who has submitted an aptitude test with a positive result, is issued a certificate by the Director of the Center for Examinations in Medicine, a copy of which is passed by the . the National Chamber of Physiotherapists. The certificate is issued within 7 days from the date of receiving the complete examination documentation.

A protocol is drawn up from the conducted aptitude test which includes a description of the performed tasks constituting the scope of the practical exam, and the results of the aptitude test. A copy of the conducted aptitude test shall be handed over to National Chamber of Physiotherapists within 14 days of the completion of the aptitude test.

In the event of failure to take an aptitude test within the prescribed time limit or failure test, upon written request of the applicant, the National Chamber of Physiotherapists shall issue a decision on admission to the aptitude test at the next deadline.

The result of the aptitude test is the basis of recognition by the National Chamber of Physiotherapists whether the indicated differences have been eliminated by the applicant.

In case of a negative result of the aptitude test, the National Chamber of Physiotherapists refuses to recognize professional qualifications of the applicant by means of decision. A negative decision on recognition of qualifications results in the lack of authorization to provide cross border services by the applicant.

Documents

Time limit

Within one month of receiving the declaration. Where it is not possible to issue a decision on the recognition of the provider's qualification or a decision on non-recognition of the qualification within one month of receipt of the declaration, the National Chamber of Physiotherapists shall inform the service provider of the reasons for the delay within one month of the date of communication. The decision shall be taken no later than two months after the removal of the reasons for the delay (e. g. completion of missing documents). Where a requirement to take an aptitude test is imposed on the service provider, the National Chamber of Physiotherapists shall issue a decision within one month of the obligation to do so.

How much you will have to pay

1053,50 zł

PLN 735

Conducting the proceedings and issuing a decision on recognition of professional qualifications for the regulated profession shall be subject to a fee amounting to 35% of the minimum wage for work, determined on the basis of the provisions of the Act of 10 October 2002 on Minimum Remuneration for Work, in force in the year in which the proceedings were instituted. The fee shall be paid into the bank account of the National Chamber of Physiotherapists.

In 2018, the minimum wage amounts to PLN 2100.

How long you will have to wait

The notification of receipt of the declaration shall be given without delay. Decision is issued within one month from the date of receiving the declaration together with accompanying documents. Where it is not possible to issue a decision on the recognition of the provider's qualification or a decision on non-recognition of the qualification within one month of receipt of the declaration, the National Chamber of Physiotherapists shall inform the service provider of the reasons for the delay and then rectify it within one month of the information being provided. The decision shall be taken no later than two months after the removal of the reasons for the delay (e. g. completion of missing documents). If the service provider is required to undergo an aptitude test, the National Chamber of Physiotherapists shall issue a decision within one month of the obligation being imposed. Lack of a decision within the deadlines specified above means that the service provider may start providing cross-border services on the territory of the Republic of Poland.

How can you appeal

Within 14 days from the date of receiving the negative decision, the applicant has the right to submit an application for reconsideration of the matter. After consideration of that application, a decision is issued on revoking the appealed decision in full, in part, or on leaving that decision in force. In case of leaving the decision in force - the applicant may submit a complaint to the Voivodeship Administrative Court in Warsaw through the National Chamber of Physiotherapists

Good to know

The service provider is obliged to inform the Social Insurance Institution (ZUS) about the provision of a cross-border service before its commencement, and in case of an emergency - after its termination. In practice, this activity consists in obtaining a certificate (on A1 form) on social security cover from the insurer's home institution in his own country. If necessary, the certificate obtained should be presented to a ZUS employee, e. g. in the course of control activities.

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