Information and services website for entrepreneurs

Registration of a professional partnership in the National Court Register (KRS)

If you wish to set up a professional partnership, you must first enter it in the National Court Register (KRS). Read below to find out more about the procedure.

How to proceed

This procedure can be completed:

  • electronically
Complete the procedure online

You can complete this procedure through the Court Registers Portal (PRS).

What you should know and who can use this service

A professional partnership may be formed by at least two natural persons being independent professionals, as specified in the Polish Code of Commercial Companies and Partnerships.

Read more about the main characteristics of a professional partnership.

A professional partnership is set up upon its entry in the National Court Register (KRS) based on an application submitted together with the required attachments.

How to submit the application for registration?

Since 1 July 2021, the applications may be submitted in electronic form only, through the Court Registers Portal (PRS). Applications submitted in paper will not be processed by the registry court.

The Court Registers Portal is not for online formation of companies or partnerships. The portal offers only a possibility of entering in the National Court Register a partnership that already has the articles of association signed by its partners.

Please note! An online registration procedure means that any official letters from the entrepreneur to the court, and those from the court to the entrepreneur, are sent through the ICT system - you may not choose to opt out of electronic service of documents.

Where to submit the application

To register a partnership through the Court Registers Portal (PRS), first you must create a user account.

Read how to create a user account in the Court Registers Portal (in Polish only).

After logging in to your account, you may start filling in your application - choose the correct legal form, that is a professional partnership (spółka partnerska), and find the relevant application.

Who can prepare and sign the application

The application for registration to be submitted through the Court Registers Portal may be prepared by any person having an account in the relevant portal. This doesn't have to be a partner or the partnership's legal representative.

When the application to register a partnership is ready, it must be signed by:

  • any partner in the partnership (it is not required that all partners sign the application), or
  • the legal representative of the partnership (lawyer or legal counsel) appointed by one of the partners independently or by some or all of the partners jointly

If the application has been prepared by a person other than a partner or the partnership's legal representative, the option of making the application available for signature must be used, so that the application is signed by an authorised person.

The application must contain the following:

  • details of the partners (their names and surnames, profession pursued under the partnership and addresses for service)
  • the scope of the partnership's business activity
  • names and surnames of partners who have unlimited liability for obligations of the partnership, if specified in the articles of association
  • the partnership's name and registered address
  • duration of the company's operation, if specified
  • description of contributions made by each partner and information on their value

Please note! A signed application must be submitted to the court. This is completed simply by clicking the "Submit the application" button - however, this may be done only by the person who has prepared the application.

The application may be signed with a qualified signature, trusted profile or a personal signature (e-identity card).

For more information read the instructions on signing applications (in Polish only).

Documents to be attached to the application

When submitting the application, you need to attach the required documents in the form of electronic attachments. Attach the following documents to the application:

  • documents confirming that each partner is entitled to pursue their profession (e.g. an excerpt from the official list of legal counsels)
  • the articles of association
  • statements from the persons representing the partnership, including their consent to their appointment and their addresses for service
  • a document confirming the appointment of the members of the management board, if any
  • statements from the members of the management board of the partnership, including their consent to their appointment and their addresses for service, if relevant
  • names and surnames of partners who have unlimited liability for obligations of the partnership, if specified in the articles of association
  • a power of attorney with a proof of payment of the relevant fee - if the application is submitted by an attorney-in-fact

Each attachment should be added as a separate file. Also, please remember about the following rules:

  • if the document (attachment) is in electronic form, it should be signed with a qualified signature, trusted signature or with your personal signature (e-identity card) before its submission. You can also sign a document by adding a file with a separate signature.
  • if the document (attachment) is in paper form, you need to attach the following to the application:
    • electronic copies of the documents certified by the notary - if the application is signed by a partner
    • a scan or photo of the document - if the application is signed by a partner and the original documents or their copies certified by the notary will be sent to the court within 3 days from the date of submitting the application
    • a scan or photo of the document - if the application is signed by a professional legal representative (lawyer or legal counsel)

Please read the instructions on the attachments to e-forms in the National Court Register (KRS) (in Polish only).

Please note! If any of the documents to be submitted together with the application is in the form of a notarial deed, you do not need to attach a file with this document. For those documents, you need to only state the number (identifier) of the notarial deed in the Central Register of Electronic Copies of Notarial Deeds (CREWAN). For instance, if the articles of association of the partnership were drawn up before a notary, all you need to do is click on the "Add" button next to the attachment "Articles of Association", and then give the CREWAN number in the field "Number of the notarial deed in the CREWAN register". You will find this number on the notice on the registration of the notarial deed provided by the notary.

If you fail to attach the required documents, the court will return your application without a request to supplement the missing elements.

How to appoint a legal representative

A power of attorney for registration of a partnership in the National Court Register must be signed by a person or a body authorised to represent the partnership.

In the case of a professional partnership, the power of attorney may be granted by:

  • any of the partners independently or
  • some or all of the partners jointly.

Read more about the legal representative for registration of a partnership in the National Court Register.

Cost of registering a partnership

  • PLN 500 - court fee for the entry in the register
  • PLN 100 - fee for the publication of the entry in the Official Court and Economic Gazette (Monitor Sądowy i Gospodarczy)
  • PLN 17 - stamp duty for the power of attorney (only if the application is submitted by a representative)

In the PRS system, the fee for the application is paid through e-Payments. You can also make the payment from your bank account, with a credit card, a debit card and BLIK.

Please read the instructions on payment of fees for applications in the e-forms application of the National Court Register through e-Payments

Where you can complete this procedure

You can complete this procedure at:

  • District Court

The application to register a professional partnership (spółka partnerska) in the National Court Register must be submitted to the district court competent for the registered office of the partnership.

In the Court Registers Portal (PRS) you need to indicate "the court to which you submit your application". In most cases, this field is completed automatically by the system, based on the partnership's registered address given before.

You will need to complete this field on your own (manually) only if the partnership's registered address falls under the jurisdiction of more than one registry court. This will be also relevant for Warsaw.

To find out where to complete service enter

How long you will have to wait

- The application for registration of a professional partnership in the National Court Register through the PRS system is considered by the registry court within 7 days from the date of its receipt by the court. - If the application may be considered only after a request to correct any formal defects, the application should be considered within 7 days from the removal of such defects by the applicant. - If the procedure requires a hearing with the participants in the procedure, or a court hearing, the application will be considered no later than within a month. Please note! If the registry court requests that you correct any defects in the application, and you will fail to do so within the indicated time limit, the court will return the application without processing it. However, if you re-submit a corrected application within 7 days from the date of receipt of the application returned by the court, the date of submitting the application to register a partnership will be the date of its first submission.

How can you appeal

If the procedure ends in a decision refusing to make the entry in the National Court Register, you may appeal against it.

If the decision in your case was issued by a court clerk, you can lodge a complaint which will be considered by the judge of the district court. The decision of the judge on the complaint against the decision of the court clerk ends the first instance procedure and the appeal procedure may be initiated.

If the decision in your case was issued by a judge, you can lodge an appeal to the regional court, through the court which issued the decision. You must lodge the complaint within 2 weeks from receipt of the decision (together with the justification).

Good to know

Supplementary data to be submitted

Please note that apart from the application to register a partnership in the National Court Register, you must also inform the authorities about:

  • supplementary data of which the tax office should be notified, such as bank account numbers, information on the special status of the company or the partnership, the expected number of employees or the place of business activity, as well as the contact details. Such notification must be made through the NIP-8 form. You must submit the NIP-8 form within:
    • 21 days from the date of the entry of the partnership in the National Court Register
    • 7 days from the start date of the business activity - if you plan to pay social security contributions
  • a beneficial owner - information to be submitted to the Central Register of Beneficial Owners (CRBR). This notification must be made within 7 days from the date of the entry of the partnership in the National Court Register.

Please note! Professional partnerships entered in the National Court Register (KRS) before or on 30 October 2021 must submit a notification on beneficial owners to CRBR between 31 October 2021 and 31 January 2022. Professional partnerships entered in the National Court Register (KRS) after 30 October 2021 must submit a notification on beneficial owners to CRBR no later than within 7 days from the date when the entry in the National Court Register was made.

More information:

For more information see also:

Change of data

If after the partnership is registered, there is a change in the data that needs to be notified, such as the change in the registered address or in the business name, an application to make a relevant change should be submitted no later than within 7 days from the date when the change has occurred.

Was this page useful?