Information and services website for entrepreneurs

Registration of a private limited liability company in the National Court Register

Do you want to run a private limited liability company? Remember that first you must register it in the National Court Register (KRS). Read below to find out how to do that.

How to proceed

This procedure can be completed:

  • electronically
Submit application electronically

Perform the service online

What you should know and who can use this service

A private limited liability company may be incorporated by one or more persons for any purpose, unless this is prohibited by law in a specific situation. For instance, a private limited liability company may not be incorporated by another single-member private limited liability company only.

Read more about the main characteristics of a private limited liability company.

A private limited liability company is entered in the National Court Register (KRS) based on an application, submitted together with the required attachments.

How to submit the application for registration?

Since 1 July 2021, the applications may be submitted in electronic form only. Applications submitted in paper will not be processed by the registry court.

Please note! An online registration procedure means that any official letters from the entrepreneur to the court, and those from the court to the entrepreneur, are sent through the ICT system - you may not choose to opt out of electronic service of documents.

Where to submit the application

The application to register the company is submitted:

  • through the Court Registers Portal (if the articles of association or the memorandum of association were drawn up before a notary)
  • through the S24 system (if the articles of association were concluded with the use of the model articles available in the S24 system)

Registration of a company in the National Court Register through the Court Registers Portal

To register a company in the National Court Register (KRS) through the Court Registers Portal (PRS), first you must create a user account. You will need an e-mail address and a password to do that. Also, you will need to authorise your account with a qualified signature, a trusted signature or your personal signature. Please note that you can create only one account with your  signature.

Please note! The Court Registers Portal is not for online formation of companies or partnerships. The portal offers only a possibility of entering in the National Court Register a company that already has the articles of association signed by its shareholders before a notary.

Read how to create a user account in the Court Registers Portal (in Polish only).

After logging in to your account, you may start filling in your application - choose the correct legal form, that is a private limited liability company (spółka z ograniczoną odpowiedzialnością), and find the relevant application.

Registration of a company in the National Court Register through the S24 system

To register a company in the National Court Register (KRS) through the S24 system, first you must create a user account. You will need an e-mail address and a password to do that. Also, you will need to authorise your account with a qualified signature, a trusted signature or your personal signature. Please note that you can create only one account with your signature.

Read how to create a user account in the S24 system (in Polish only).

Who can prepare and sign the application

The application for registration to be submitted through the Court Registers Portal or through the S24 system may be prepared by any person having an account in the relevant portal. This doesn't have to be a shareholder or the company's legal representative.

When the application to register a company is ready, it must be signed by:

  • the management board - by all its members, or
  • the legal representative of the company (lawyer or legal counsel) appointed by the management board

If the application has been prepared by a person other than a member of the management board or the company's legal representative, the option of making the application available for signature must be used, so that the application is signed by an authorised person. This option is available on both portals. The application can be made available only to a person who has a user account in the system (PRS or S24).

The application must contain the following:

  • the company's name, registered address and business address
  • the scope of the company's business activity
  • the amount of the share capital
  • indication whether a shareholder may hold more than one share
  • surnames, names and addresses (or addresses for electronic service of documents) of the members of the management board, and the manner of company representation
  • if shareholders have made in-kind contributions to the company - information on this fact
  • the duration of the company, if definite
  • if the articles of association specify a journal for announcements on the company - indication of this journal

Please note! A signed application must be submitted to the court. This is completed simply by clicking the "Submit the application" button - however, this may be done only by the person who has prepared the application.

Documents to be attached to the application

In both the Court Registers Portal (PRS) and in the S24 system, you need to attach the required documents in the form of electronic attachments.

Please read (in Polish only):

Attach the following documents to the application:

  • a statement by all members of the management board confirming that all contributions have been paid in full by all shareholders
  • list of shareholders, stating their names and surnames or business names, as well as the number and the nominal value of the shares they hold, and if the company has only one shareholder, the address for service should be indicated as well
  • a list stating the name, surname and the address for service (or the business name and registered office) of the members of the company's bodies and persons authorised to appoint the management board
  • names, surnames and addresses of the members of the management board or holders of a commercial power of attorney (proxy)
  • a document on the appointment of the members to the company bodies, if this has not been included in the notarial deed on the articles of association
  • a statement from the members of the management board or holders of a commercial power of attorney (proxy) on their consent to be appointed
  • a power of attorney with a proof of payment of the relevant fee - if the application is submitted by an attorney-in-fact

In the PRS system, you do not need to attach the documents drawn up before the notary. For those documents, you need to only state the number (identifier) of the notarial deed in the Central Register of Electronic Copies of Notarial Deeds (CREWAN).

In the S24 system, the articles of association and the list of shareholders will be attached to the application automatically. The remaining documents need to be attached manually.

In both the PRS system and the S24 system, each attachment should be added as a separate file. Also, please remember about the following rules:

  • if the document (attachment) is in electronic form, it should be signed with a qualified signature, trusted signature or with your personal signature (e-identity card) before its submission. In the PRS system, you can also sign a document by adding a file with a separate signature.
  • if the document (attachment) is in paper form, you need to attach the following to the application:
    • electronic copies of the documents certified by the notary - if the application is signed by a company shareholder
    • a scan or photo of the document - if the application is signed by a company shareholder and the original documents or their copies certified by the notary will be sent to the court within 3 days from the date of submitting the application
    • a scan or photo of the document - if the application is signed by a professional legal representative (lawyer or legal counsel)

If you fail to attach the required documents, the court will return your application without a request to supplement the missing elements.

How to appoint a legal representative

A power of attorney for registration of a company in the National Court Register must be signed by all members of the management board of the company.

Read more about the legal representative for registration of a company in the National Court Register.

Cost of registering a company

In the PRS system and the S24 system, the fee for the application is paid through e-Payments. You can also make the payment from your bank account, with a credit card, a debit card and BLIK.

  • when the articles of association are drawn up before a notary

PLN 500 - court fee for the entry in the register

PLN 100 - fee for the publication of the entry in the Official Court and Economic Gazette (Monitor Sądowy i Gospodarczy)

PLN 17 - stamp duty for the power of attorney (only if the application is submitted by a representative)

  • when the articles of association are drawn up through the S24 system

PLN 250 - court fee for the entry in the register

PLN 100 - fee for the publication of the entry in the Official Court and Economic Gazette (Monitor Sądowy i Gospodarczy)

PLN 17 - stamp duty for the power of attorney (only if the application is submitted by a representative)

Where you can complete this procedure

You can complete this procedure at:

  • District Court

The application to register a private limited liability company (spółka z ograniczoną odpowiedzialnością) in the National Court Register must be submitted to the district court competent for the registered office of the company.

The relevant court can be selected from the list available on the S24 portal.

In the Court Registers Portal (PRS) you also need to indicate "the court to which you submit your application". In most cases, this field is completed automatically by the system, based on the company's registered address given before. You will need to complete this field on your own (manually) only if the company's registered address falls under the jurisdiction of more than one registry court. This will be also relevant for Warsaw.

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How long you will have to wait

- The application for registration of a private limited liability company in the National Court Register is considered by the registry court within 7 days from the date of its receipt by the court. - The application for registration of a private limited liability company whose articles of association have been drawn up with the use of the model document available in the S24 system is considered by the registry court within 1 day from the date of its receipt. - If the application may be considered only after a request to correct any formal defects, the application should be considered within 7 days from the removal of such defects by the applicant. If the procedure requires a hearing with the participants in the procedure, or a court hearing, the application will be considered no later than within a month. Please note! If the registry court requests that you correct any defects in the application, and you will fail to do so within the indicated time limit, the court will return the application without processing it. However, if you re-submit a corrected application within 7 days from the date of receipt of the application returned by the court, the date of submitting the application to register a company will be the date of its first submission.

How can you appeal

If the procedure ends in a decision refusing to make the entry in the National Court Register, you may appeal against it.

If the decision in your case was issued by a court clerk, you can lodge a complaint which will be considered by the judge of the district court. The decision of the judge on the complaint against the decision of the court clerk ends the first instance procedure and the appeal procedure may be initiated.

If the decision in your case was issued by a judge, you can lodge an appeal to the regional court, through the court which issued the decision. You must lodge the complaint within 2 weeks from receipt of the decision (together with the justification).

Good to know

Supplementary data to be submitted

Please note that apart from the application to register a company in the National Court Register, you must also inform the authorities about:

  • supplementary data of which the tax office should be notified, such as bank account numbers, information on the special status of the company, the expected number of employees or the place of business activity, as well as the contact details. Such notification must be made through the NIP-8 form. You must submit the NIP-8 form within:
    • 21 days from the date of the entry of the company in the National Court Register
    • 7 days from the start date of the business activity - if you plan to pay social security contributions
  • a beneficial owner - information to be submitted to the Central Register of Beneficial Owners (CRBR). This notification must be made within 7 days from the date of the entry of the company in the National Court Register.

More information:

For more information see also:

Change of data

If after the company is registered, there is a change in the data that needs to be notified, such as the change in the registered address or in the business name, an application to make a relevant change should be submitted no later than within 7 days from the date when the change has occurred.

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