The certificate will confirm the data contained in an official register. Read below to find out how to obtain such a certificate.
How to proceed
This procedure can be completed:
- at an office
- by post
What you should know and who can use this service
The procedure for certificates is of a simplified nature. Public administration bodies confirm facts or a legal status resulting from their records, registers or other data they keep. A certificate is an official confirmation that you will receive when:
- you apply for a certificate, and
- legal provisions (acts, regulations) allow it, and
- you request it for your legal interest.
When you submit an application, you must make your legal interest plausible. This means that you should try to state your rights in such a way that the authority can verify them.
For example, in order to pursue your business, you must have a relevant certificate. This may be verified with the documents that confirm that you conduct such business activity. The need for the certificate you are applying for in relation to your business activity must follow from the legal regulations.
If you want to receive a certificate in electronic form, state it in your application. The authority will issue it in the form of an electronic document with a qualified electronic signature.
When you should complete this procedure
At any time
Where you can complete this procedure
You can complete this procedure at:
- District Medical and Veterinary Chamber
- District Offices
- Customs Offices
- Marshal Offices
- city/town or commune (gmina) offices
- Voivodship Labour Offices
- Voivodship Offices
- Voivodship Police Headquarters
- Education Offices
- Inland Waterway Offices
- Voivodship Pharmaceutical Inspectorates
- Voivodship Inspectorates of Agricultural and Food Quality
- Voivodship Inspectorates of Plant Health and Seed Inspection
- District Chamber of Nurses and Midwives
- District Pharmaceutical Chambers
- Voivodship Inspectorates of Building Control
- District Inspectorates of Building Control
- District Sanitary-Epidemiological Stations
- District Sea Fisheries Inspectorates
- cities with poviat status
- Krajowy Ośrodek Wsparcia Rolnictwa
- Urząd Ochrony Danych Osobowych
- Główny Inspektorat Farmaceutyczny
- Główny Inspektorat Jakości Handlowej Artykułów Rolno-Spożywczych
- Główny Urząd Miar
- Główny Inspektorat Weterynarii
- Komenda Główna Policji
- Krajowa Izba Doradców Podatkowych
- Ministerstwo Finansów
- Ministerstwo Rozwoju i Technologii
- Ministerstwo Infrastruktury
- Ministerstwo Rolnictwa i Rozwoju Wsi
- Ministerstwo Spraw Wewnętrznych i Administracji
- Ministerstwo Sprawiedliwości
- Ministerstwo Klimatu i Środowiska
- Ministerstwo Zdrowia
- Narodowy Bank Polski
- Państwowa Agencja Atomistyki
- Polski Klub Wyścigów Konnych
- Urząd Komunikacji Elektronicznej
- Urząd Lotnictwa Cywilnego
- Urząd Transportu Kolejowego
- Wyższy Urząd Górniczy
- Główny Inspektorat Transportu Drogowego
- Urząd Patentowy Rzeczypospolitej Polskiej
- Urząd Rejestracji Produktów Leczniczych, Wyrobów Medycznych i Produktów Biobójczych
- Urząd Dozoru Technicznego
- Centrum Organizacyjno-Koordynacyjne do Spraw Transplantacji "POLTRANSPLANT"
- Generalna Dyrekcja Ochrony Środowiska
- Krajowa Izba Diagnostów Laboratoryjnych
- Urząd Komisji Nadzoru Finansowego
- Polska Agencja Nadzoru Audytowego
The authority competent to issue the certificate is the authority designated by law. Where the certificate is intended to certify facts or a legal situation resulting from records, registers or other data kept by an authority, the authority competent for issuing the certificate is the authority in possession of such information.
What to do step by step
Apply for the certificate
You can submit a document as:
You can submit a document as:
The authority will assess your application
The authority will check whether:
- you have precisely defined which fact or legal status is to be confirmed,
- you are required to have a certificate issued by the authority in order to carry out your activity.
If necessary, the authority may ask you to supplement the application. You will have at least 7 days to submit any missing elements. If you do not rectify such defects, your application for a certificate will not be examined.
The authority can also carry out an explanatory investigation to determine what is to be confirmed in the certificate.
You will receive a certificate
The authority may not refuse to issue a certificate if the certificate is to confirm the information contained in the register or records kept by such authority.
The authority may refuse to issue a certificate when:
- you are not entitled to the certificate - you have no legal interest in applying for it,
- it is not able to verify whether it can issue you a certificate to you - you have not confirmed your rights in such a way that they could be verified,
- the authority cannot state the contents of the certificate on the basis of the records or other data kept by it,
- it may refuse to do so in accordance with law,
- there is no law that requires official confirmation of such facts or legal status.
You will receive a document as:
How much you will have to pay
There is no single, specific fee for certificate issuance. The amount of the fee will depend on the specific certificate you are applying for. The amounts of such fees have been specified in the Act of 16 November 2006 on stamp duty and separate provisions.
How long you will have to wait
Your case will be resolved in 7 days.
How can you appeal
If the authority refuses to issue you with a certificate, you can submit a complaint. The complaint should be submitted with the competent appeals body via the authority that has refused to issue the certificate. You have 7 days to submit your complaint. This time limit is counted from the day when the decision was announced to you or from the day you received it.
The final decision on the certificate issuance may be appealed against to the administrative court.
Good to know
Can the authority demand a certificate from me?
An administrative authority may not require a certificate to prove the facts or legal position that:
- are known to the authority;
- can be established by the authority on the basis of records, registers or other data it keeps;
- can be established on the basis of official documents presented by the interested party for inspection (identity card, registration card, etc.).
In other cases, the authority may request a certificate only if this is required by law and the authority is obliged to state such legal provision. If a legal provision does not require a party to the proceedings to provide a certificate, the authority will, at its request, receive a statement made under penalty of perjury.