Update your entry in CEIDG

Are you a sole trader and your data have changed? Remember to update your entry in the Central Register and Information on Economic Activity (CEIDG) where your business is registered.

How to proceed

What you should know and who can use this service

When registering your business in CEIDG you give various information that may change over time. For instance, you may decide to change the area of your business activity, you may change your contact data or switch from a fixed place of business to mobile work. In such cases, you need to submit an application to update your data in CEIDG.

Submit an application to update your data in CEIDG in the event of changes in:

• your personal details or citizenship
• name of your business
• address for service, fixed place of business, address of residence
• your business contact details (e-mail, website address, phone number)
• ePUAP address
• area of your business activity as defined with PKD codes, including the PKD code for your main area of business activity
• start date of your business activity
• details of the succession manager
• personal details of your statutory representative other than a court-appointed officer or guardian, trustee, supervisor or administrator in restructuring proceedings – if required
• joint marital estate

When updating your data in CEIDG, you may also report the following:

• bank accounts related to your business activity
• a REGON entry or an update of your REGON entry
• NIP or NIP update application
• notice on the choice of accounting records
• identification numbers obtained in other countries for tax or social insurance purposes
• attorney-in-fact for administrative matters, to be entered in CEIDG
• succession manager, to be entered in CEIDG
• information on a civil law partnership
• details of the entity keeping your accounting records and the place where your accounting documentation is kept

Please note! If you are filling the application using the help tool at Biznes.gov.pl, along with updating your entry in CEIDG you may also apply to have your business activity suspended, resumed or removed from CEIDG.

You may include several changes in one application, provided they have occurred on the same day.

Remember! You do not need to complete the procedures listed below separately at a ZUS or tax office; when submitting your application to update your entry in CEIDG you may also:

• submit a statement on the chosen form of income taxation or on resignation from the previously chosen form of taxation
• submit an application for flat rate tax (karta podatkowa) or to update the flat rate tax information, or to close your business subject to flat rate tax
• attach an application for VAT registration or update
• submit an application to ZUS for insurance coverage
• submit an application to ZUS for insurance coverage for your family members or for your employees and their family members

When you should complete this procedure

The time limit for reporting a change depends on the data that have changed.

The following changes need to be reported within 7 days of their occurrence:

• changes in your name and surname, or date of birth (if you do not have a PESEL number)
• any additional designations added to the business name
• changes in the information on the citizenship
• changes in the address for service or your fixed place of business – if applicable
• changes in other contact data given in the application for entry in CEIDG
• changes in the area of your business activity as defined with PKD codes

The following changes need to be reported immediately and no later than on the next working day after the change:

• changes in the details of the succession manager, if appointed

The following changes may be notified when convenient to you, however, at all times in accordance with the facts:

• changed start date of your business activity
• changes in the personal details of your statutory representative other than a court-appointed officer or guardian, trustee, supervisor or administrator in restructuring proceedings
• changed date of suspending and resuming your business activity
• changed date of closing your business (if given earlier in the application for entry in CEIDG)
• new information on the existence or dissolution of joint marital estate (if given earlier in the application for entry in CEIDG)

Where you can complete this procedure

You can complete this procedure at:

• city/town or commune (gmina) offices
• district offices of the capital city of Warsaw
• cities with poviat status

What to do step by step

1. Submit an application to update your entry in CEIDG

There are 3 ways to submit your application to CEIDG

Online - via Biznes.gov.pl

After entering Biznes.gov.pl home page, log in to the "Business account" via Login.gov.pl, using the trusted profile (profil zaufany) or e-dowód and fill in the application with the online tool. If this is your first login, the system will guide you through the account creation process.

If you wish to submit your application online, this may be performed by your attorney-in-fact whose details have been given in your entry in CEIDG. However, the scope of the authorisation needs to include the act of updating your entry in CEIDG. If the application is submitted by an attorney-in-fact already indicated in CEIDG, no stamp duty is necessary. Such power of attorney is visible in the public register and does not have to be additionally confirmed with a power of attorney in writing.

At an office

You may submit your application in person at any city/town/district (gmina) office. The clerk will confirm the receipt of your application and enter the data from your application in the CEIDG system on the next day at the latest. Remember to take your ID with you as you will need to confirm your identity at the office.

There are 2 ways to prepare the application:

• Ask for the appropriate form at the office. Fill it in and sign it.
• Use the CEIDG website to download the form. Fill it in, print it out and sign it before your visit at the office.

The application may be submitted at the office by an attorney-in-fact appointed under general rules. You do not need to prepare a power of attorney in writing if your attorney-in-fact is already indicated in your entry in CEIDG. Remember, however, that the scope of their power of attorney needs to include the act of updating your entry in CEIDG. If the application is submitted by an attorney-in-fact indicated in CEIDG, no stamp duty is charged and there is no need to present the power of attorney in writing. If the application is submitted by a different attorney-in-fact, remember that each power of attorney is subject to a stamp duty of PLN 17 (this does not include a power of attorney granted to your closest family members).

By post

The filled in application may be submitted by registered letter. In such case it should bear the applicant’s hand-written signature certified by a notary.

Documents

Time limit

The time limit for reporting a change depends on the data that have changed.

The following changes need to be reported within 7 days of their occurrence:

• changes in your name and surname, or date of birth (if you do not have a PESEL number)
• any additional designations added to the business name
• changes in the information on the citizenship
• changes in the address for service or your fixed place of business – if applicable
• changes in other contact data given in the application for entry in CEIDG
• changes in the area of your business activity as defined with PKD codes

The following changes need to be reported immediately and no later than on the next working day after the change:

• changes in the details of the succession manager, if appointed

The following changes may be notified when convenient to you, however, at all times in accordance with the facts:

• changed start date of your business activity
• changes in the personal details of your statutory representative other than a court-appointed officer or guardian, trustee, supervisor or administrator in restructuring proceedings
• changed date of suspending and resuming your business activity
• changed date of closing your business (if given earlier in the application for entry in CEIDG)
• new information on the existence or dissolution of joint marital estate (if given earlier in the application for entry in CEIDG)

2. The office will check your application

If the application prepared or submitted by you online is incorrect, the CEIDG ICT system will notify you about this.

If you submitted the application in person or by registered letter at the selected office and it was found incorrect, the office will immediately notify you and request that you correct or complete the application, within 7 working days.

3. Your business data in CEIDG will be updated

In line with the “one-stop shop” principle, CEIDG will send the information on your updated data to the tax office, GUS, ZUS/KRUS and to any registers for regulated business activity (if your activity requires a concession or a permit).

In order to download your updated entry in CEIDG, find your entry in the database of entrepreneurs and choose Download as PDF. Remember that various offices may request that you present a confirmation of your entry in CEIDG.

How much you will have to pay

The service is free of charge

How long you will have to wait