Update your entry in CEIDG

Are you a sole trader and your details have changed? Be sure to update your entry in CEIDG (Central Register and Information on Economic Activity), the register with which your business is registered.

How to proceed

What you should know and who can use this service

The information provided when registering with CEIDG may change many times while you run your business. For example, you can add more objects of your business, change your contact details, or give up a fixed business location in favour of mobile work. In such cases, update your business details in the register – submit an application to change your details in CEIDG.

Apply for an update of your entry in CEIDG if there are changes within the following scope:

• your personal details or citizenship
• the name of your business
• address for service, address of permanent place of business, address of residence
• contact information of your business (e-mail address, website address, telephone number)
• ePUAP mailbox address
• the objects of your business described by PKD codes, including the predominant PKD code
• date of commencement of your business
• details of your successor administrator
• details of a legal representative other than a guardian or custodian, receiver, supervisor or administrator in restructuring proceedings – if required
• community property regime

With the application to update your entry in CEIDG, you can also notify CEIDG of:

• bank accounts related to your business
• your entry or change to your entry in the REGON (statistical number) database
• declaration of identification or update of NIP (tax identification number)
• notice of your choice of the bookkeeping method
• identification numbers obtained in other countries for tax or social security purposes
• attorney for CEIDG
• successor administrator for CEIDG
• information on the Civil Code partnership
• details of the entity keeping the bookkeeping records and the address of their storage.

Please note! If you use the electronic application wizard on Biznes.gov.pl, you can, simultaneously with the change of details, apply for suspension, resumption or removal of your business in CEIDG.

With one application you can register several changes if they occurred on the same day.

Please note! You do not have to handle these matters separately with ZUS or at the tax office, because along with the application to CEIDG you can:

• submit a statement on the form of income tax payment or withdrawal from the chosen form of taxation
• apply for flat rate tax or information about changes to the flat rate tax or liquidation of the business subject to flat rate tax
• attach an application for registration or update for VAT
• register with ZUS as an insured person
• register your family members and your employees and their family members with insurance.

When you should complete this procedure

The time limit for the registration of a change in the details depends on the details that are subject to change.

You must register the following changes within seven days of their occurrence:

• your name and surname, date of birth (if you do not have a PESEL number)
• the additional designations that you have included in the business name
• information about your citizenship
• address for service and address of permanent place of business – if you have such a place
• other contact details if you provided them in the application for an entry in CEIDG
• the object of business described by PKD codes

Immediately, no later than the business day following the date of the change in the details, you must register:

• details of a successor administrator if such an administrator has been appointed

At your convenience, but according to the facts, register the following changes:

• date of starting your business
• details of a legal representative other than a guardian or custodian, receiver, supervisor or administrator in restructuring proceedings
• dates of suspension and resumption of your business
• date of cessation of business (when it was previously registered in the application for an entry in CEIDG)
• information on the existence or cessation of community property regime (when it was registered in the application for an entry in CEIDG).

Where you can complete this procedure

You can complete this procedure at:

• city/town or commune (gmina) offices
• district offices of the capital city of Warsaw
• cities with poviat status

What to do step by step

1. Submit an application to change your details in CEIDG

You can apply for a change to your details in CEIDG in three ways

Online – via Biznes.gov.pl

Once you are on the homepage Biznes.gov.pl, select the “Update your entry in CEIDG” service. Log in through Login.gov.pl, using your trusted profile or an e-identity card (e-dowód). If you are logging in for the first time, the system will guide you through the process of setting up your account.

If you are applying online, you can involve an attorney whose details have been disclosed in your entry in CEIDG. However, the power of attorney must include in its scope updating the entry in CEIDG. You do not need to pay stamp duty for a power of attorney if you refer to an attorney disclosed in CEIDG. The power of attorney is visible in the public register and does not need to be further confirmed by a power of attorney document.

At an office

You can submit the application in person to any city/town council or municipality/commune authorities. The clerk will confirm the receipt of the application and enter the data from the application into the CEIDG system no later than the next day. At the office, you need to confirm your identity, so don’t forget to bring your ID card or other proof of identity with you. 

Your identity document can be: an identity card, passport or mDowód (mObywatel document).

You can prepare your application in two ways:

• complete the form that you will get at the office and sign it in your own hand
• download the CEIDG-1 application from the Biznes.gov.pl/ceidg website, complete it, print it out and sign it in your own hand at the office.

An application at the office can also be submitted by an attorney appointed under the general rules. However, you do not need to additionally provide a power of attorney in writing if you have registered your attorney with CEIDG. Please note that the power of attorney must include in its scope updating the entry in CEIDG. If the matter is handled by your attorney disclosed in CEIDG, stamp duty for filing a power of attorney does not need to be paid and you do not need to show the power of attorney document. If you use a written power of attorney, remember that you have to pay stamp duty, PLN 17, each time you submit a power of attorney (this does not apply to your immediate family).

By post

You can send the completed application by registered post. In this case, it should bear the applicant’s own signature certified by a notary.

Documents

Time limit

The time limit for the registration of a change in the details depends on the details that are subject to change.

You must register the following changes within seven days of their occurrence:

• your name and surname, date of birth (if you do not have a PESEL number)
• the additional designations that you have included in the business name
• information about your citizenship
• address for service and address of permanent place of business – if you have such a place
• other contact details if you provided them in the application for an entry in CEIDG
• the object of business described by PKD codes

Immediately, no later than the business day following the date of the change in the details, you must register:

• details of a successor administrator if such an administrator has been appointed

At your convenience, but according to the facts, register the following changes:

• date of starting your business
• details of a legal representative other than a guardian or custodian, receiver, supervisor or administrator in restructuring proceedings
• dates of suspension and resumption of your business
• date of cessation of business (when it was previously registered in the application for an entry in CEIDG)
• information on the existence or cessation of community property regime (when it was registered in the application for an entry in CEIDG).

2. The office will verify your application

The CEIDG ICT system will inform you if the prepared or submitted online application is incorrect.

If the application submitted in person or by registered post to the city/town council or municipality/commune authorities of your choice is incorrect, the office will request that you correct or supplement the application within seven business days.

3. Your entry will be updated in CEIDG

Thanks to the “one-stop-shop” principle, CEIDG will send information about the changes to your business to the tax office, GUS, ZUS/KRUS and to the registers of regulated activity (if your business requires a license or permit).

To obtain your current entry in CEIDG, locate it in the database of entrepreneurs and select the “Download PDF” option. Please note that the offices cannot demand that you provide the certificate of registration with CEIDG.

How much you will have to pay

The service is free of charge

How long you will have to wait