Information and services website for entrepreneurs

Registration of a cooperative in the National Court Register (KRS)

If you want to set up a cooperative, you need to enter it in the register of entrepreneurs of the National Court Register (KRS). Read below to find out how to do that.

How to proceed

This procedure can be completed:

  • electronically
Complete the procedure online

You can complete this procedure through the Court Registers Portal (PRS).

First, you will need to create a user account on the portal.

You can sign the application with a qualified signature or your trusted profile.

What you should know and who can use this service

A cooperative is a voluntary association of any number of persons united to pursue business activity in the interests of its members, and its composition and the fund is subject to change. A cooperative may also pursue social, educational and cultural activity for its members and their community.

The cooperative is entered in the National Court Register based on an application.

How to submit the application for registration?

Since 1 July 2021, the applications must be submitted in electronic form only. Applications submitted in paper will not be processed by the registry court.

The application to register a cooperative should be submitted online through the Court Registers Portal.

The application form must be completed in Polish. The application should be submitted together with documents signed electronically. In the system you can submit documents signed with a qualified signature, your personal signature or a trusted profile. You can also sign the documents by uploading a separate file with the signature, in the field "File with a separate signature".

The documents should be submitted to the district court (commercial court of law) competent for the place of residence or the registered address of the entity applying for registration.

Documents to be attached to the application

The cooperative is entered in the National Court Register based on an application.

Attach the following documents to the application:

  • the articles of association of the cooperative
  • the minutes confirming the appointment of the management board and the supervisory board
  • other documents, such as the power of attorney and a proof of payment of the fee for the power of attorney

Please note! In the PRS system, you do not need to attach the documents drawn up before the notary. For those documents, you need to only state the number (identifier) of the notarial deed in the Central Register of Electronic Copies of Notarial Deeds (CREWAN). You can check this number on the notice on the deed's registration received from the notary.

Cost of registering a cooperative

  • PLN 500 - court fee for the entry in the register
  • PLN 100 - fee for the publication of the entry in the Official Court and Economic Gazette (Monitor Sądowy i Gospodarczy)

In the PRS system, the fee for the application is paid through e-Payments. You can make the payment from your bank account, with a credit card, a debit card and BLIK.

Where you can complete this procedure

You can complete this procedure at:

  • District Court
To find out where to complete service enter

How long you will have to wait

- The application for registration of a cooperative in the National Court Register is considered by the registry court within 7 days from the date of its receipt by the court. - If the application may be considered only after a request to correct any formal defects, the application should be considered within 7 days from the removal of such defects by the applicant. If the procedure requires a hearing with the participants in the procedure, or a court hearing, the application will be considered no later than within a month. - If the registry court requests that you correct any defects in the application, and you will fail to do so within the indicated time limit, the court will return the application without processing it. However, if you re-submit a corrected application within 7 days from the date of receipt of the application returned by the court, the date of submitting the application to register a cooperative will be the date of its first submission.

How can you appeal

The court examines the case concerning the entry in the register in non-contentious proceedings. If, as a result of the proceedings, the court decides to refuse to make an entry in the register, the party will have the right to appeal. The appeal is lodged with the regional court through the court that issued the decision, within two weeks of its service (together with a justification).

Good to know

Supplementary data to be submitted

Please note that apart from the application to register a cooperative in the National Court Register, you must also inform the authorities about:

  • supplementary data of which the tax office should be notified, such as bank account numbers, the expected number of employees or the place of operation, as well as the contact details. Such notification must be made through the NIP-8 form. You must submit the NIP-8 form within:
    • 21 days from the date of the entry of the cooperative in the National Court Register
    • 7 days from the start date of operation - if you plan to pay social security contributions
  • a beneficial owner - information to be submitted to the Central Register of Beneficial Owners (CRBR). This notification must be made within 7 days from the date of the entry of the cooperative in the National Court Register.

More information:

For more information see also:

Change of data

If after the cooperative is registered, there is a change in the data that needs to be notified, such as the change in the registered address or in the name, an application to make a relevant change should be submitted no later than within 7 days from the date when the change has occurred.

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