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Registration of a European Cooperative Society in the National Court Register

If you want to establish a European Cooperative Society, you must first enter it in the register of entrepreneurs in the National Court Register. Read below to find out more about this procedure.

How to proceed

This procedure can be completed:

  • electronically
Complete the procedure online

You can complete this procedure through the Court Registers Portal (PRS).

Please note that you need to create a user account on the portal first.

You can sign your application with your qualified signature or your trusted profile.

What you should know and who can use this service

A cooperative society may be established within the European Community in the form of a European Cooperative Society, according to the terms and mode specified in Council Regulation (EC) No. 1435/2033 of 22 July 2003 on the Statute for a European Cooperative Society (SCE).

The main goal of a cooperative society is the satisfaction of its members' needs and/or the development of their economic and/or social activities, in particular through agreements with them on supply of goods or services, or on performance of work as part of any actions performed or commissioned to be performed by the cooperative society. Also, the goal of a cooperative society may include satisfaction of its members' needs through supporting their participation in business activities, in one or more European or domestic cooperative societies. A cooperative society may conduct its business activity through its related entities.

A cooperative society is entered in the National Court Register based on an application.

How to submit the application for registration?

Since 1 July 2021, the applications may be submitted in electronic form only. Applications submitted in paper will not be processed by the registry court.

The application for registration should be submitted electronically through the Court Registers Portal (PRS).

The application should be completed in Polish. It should be submitted together with documents signed electronically - the system accepts documents signed with an electronic signature, personal signature or trusted profile. You can also sign the documents in the system by uploading a separate file with signature in the field "File with a separate signature".

The documents should be submitted to the district court (commercial court) competent for your place of residence or the registered office of the entity to be entered in the register.

Documents to be attached to the application

Attach the following documents to the application:

  • the statutes of the cooperative society
  • minutes confirming the appointment of the management board and the supervisory board
  • other documents, for instance, a power of attorney with a proof of payment of the relevant fee

Please note! In the PRS system, you do not need to attach the documents drawn up before the notary. For those documents, you need to only state in the relevant field the number (identifier) of the notarial deed in the Central Register of Electronic Copies of Notarial Deeds (CREWAN). Such number will be indicated in the notice on the registration of the deed provided by the notary.

Cost of registering a cooperative society

  • PLN 500 - court fee for the entry in the register
  • PLN 100 - fee for the publication of the entry in the Official Court and Economic Gazette (Monitor Sądowy i Gospodarczy)

The fee is paid via the PRS portal, through e-Payments. You can also make the payment from your bank account, with a credit card, a debit card and BLIK.

Where you can complete this procedure

You can complete this procedure at:

  • District Court
To find out where to complete service enter

How long you will have to wait

- The application for registration of a cooperative society in the National Court Register is considered by the registry court within 7 days from the date of its receipt by the court. - If the application may be considered only after a request to correct any formal defects, the application should be considered within 7 days from the removal of such defects by the applicant. If the procedure requires a hearing with the participants in the procedure, or a court hearing, the application will be considered no later than within a month. - If the registry court requests that you correct any defects in the application, and you will fail to do so within the indicated time limit, the court will return the application without processing it. However, if you re-submit a corrected application within 7 days from the date of receipt of the application returned by the court, the date of submitting the application to register a cooperative society will be the date of its first submission.

How can you appeal

The court examines the case concerning the entry in the register in non-contentious proceedings. If, as a result of the proceedings, it is decided not to make an entry in the register, the party will have the right to appeal. The appeal is lodged with the district court via the court that issued the decision, within two weeks of its service (together with a justification).

Good to know

Supplementary data to be submitted

Please note that apart from the application to register a cooperative society in the National Court Register, you must also inform the authorities about:

  • supplementary data of which the tax office should be notified, such as bank account numbers, the expected number of employees or the place of business activity, as well as the contact details. Such notification must be made through the NIP-8 form. You must submit the NIP-8 form within:
    • 21 days from the date of the entry of the cooperative society in the National Court Register
    • 7 days from the start date of the business activity - if you plan to pay social security contributions
  • a beneficial owner - information to be submitted to the Central Register of Beneficial Owners (CRBR). This notification must be made within 7 days from the date of the entry in the National Court Register.

More information:

For more information see also:

Change of data

If, after the cooperative society is registered, there is a change in the data that needs to be notified, such as the change in the registered address or in the business name, an application to make a relevant change should be submitted no later than within 7 days from the date when the change has occurred.

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